Executive Assistant

Join ICONIQ Capital's Capital Markets team, which plays a pivotal role in driving investor engagement, leading capital formation efforts, and advancing the firm's mission of backing transformative companies and ideas. Focused on our technology-oriented direct investment funds, the team partners closely with investors and the investment team to deepen relationships and support fundraising initiatives. We are seeking a proactive, highly organized, and professional Executive Assistant to support senior leaders within Capital Markets. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in delivering exceptional executive support while building strong relationships across the firm.

What You'll Do

• Manage multiple complex, high-volume calendars across several time zones with accuracy and foresight.
• Coordinate seamless domestic and international travel, ensuring every detail is handled proactively.
• Plan and coordinate internal and external meetings, team events, and meeting materials.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives' needs to ensure the smooth flow of day-to-day priorities.
• Provide administrative support on team initiatives and special projects while partnering closely with colleagues across the Capital Markets team, including the London office.
• Maintain a high level of professionalism, discretion, and responsiveness, including occasional support outside standard business hours.

Ideal Candidate Background

• 5+ years of executive support or administrative experience, ideally within venture capital, private equity, private wealth management, management consulting, or investment banking.
• Experience supporting senior executives in a fast-paced, high-growth environment.
• Excellent communication skills with the confidence to build relationships across all levels of an organization and with external stakeholders.
• Strong organizational and time management skills with the ability to manage competing priorities.
• High level of integrity, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office; Salesforce experience is preferred.
• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

What We Offer

• Comprehensive medical, dental, and vision insurance.
• Life and disability insurance, along with family and wellness benefits including mental health support, fertility benefits, and back-up childcare.
• Matching 401(k) program.
• Wellness and hybrid work stipends.
• Tuition reimbursement and support for professional certifications and continuing education.
• Smart-casual dress code.

Location:

Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range:

ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000- $130,000 together with the benefits listed above.