Executive Assistant

Job Description

Executive Assistant | New York, NY | Onsite Monday-Friday | Compensation: $90,000-$150,000+

Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.

About the role

This is a high-exposure Executive Assistant role supporting the Global Chair of a prominent law firm. The role blends traditional executive support with hands-on logistics and client service, and requires someone who can operate with urgency, discretion, and professionalism at all times.

What you'll actually do

• Review, prioritize, and monitor the executive's inbox throughout the day, flagging urgent matters and preparing concise summaries for efficient communication management
• Draft, revise, and finalize personalized correspondence, client notes, and other communications
• Manage complex calendaring, scheduling, travel arrangements, dining reservations, and meeting coordination
• Serve as a trusted liaison between the executive, clients, attorneys, vendors, and internal stakeholders
• Coordinate client meetings, events, and hospitality logistics with a high level of professionalism
• Source, purchase, package, and coordinate delivery of client gifts - tracking preferences, timelines, and delivery confirmations
• Handle hands-on operational tasks including stocking refreshments, coordinating dry cleaning, managing deliveries, and maintaining executive office readiness
• Organize expenses and process reimbursements accurately and on time
• Anticipate needs proactively and resolve issues independently in real time

What we're looking for

• Bachelor's degree preferred
• 5+ years of executive, administrative, or personal assistant experience supporting senior-level individuals
• Prior experience in a legal setting strongly preferred
• Exceptional communication, organization, and follow-through skills
• Strong judgment, discretion, and emotional intelligence
• Comfortable handling both executive-level responsibilities and hands-on logistical tasks
• Advanced proficiency in Microsoft Outlook, Word, and Excel
• Flexibility to work overtime and maintain after-hours availability as needed

Environment

This role supports the Global Chair; it's a nationally recognized law firm headquartered in New York. xhqgsiq The environment is fast-paced, deadline-driven, and deeply client-facing - the right candidate is dependable, highly polished, and thrives under pressure while managing competing priorities with professionalism and confidentiality.

Additional details

• Schedule: Mon-Fri, 8:00am–5:00/6:00pm + overtime as needed | Fully onsite
• Compensation is flexible based on experience and level of support expertise