Executive Assistant

Our client is an established national nonprofit membership organization based in Manhattan. With about 40 employees and a $16M+ budget, it supports a large network of member organizations across North America.

Are you the right candidate for this opportunity Make sure to read the full description below.

About the Role

The Executive Assistant supports a C-level executive by managing their calendar, preparing presentations and correspondence, and coordinating communication with internal teams and outside stakeholders. This is a high-trust role for someone who is proactive, detail-oriented, and comfortable working independently in a fast-paced environment.

Responsibilities

• Manage the executive’s calendar and coordinate all aspects of in-person and virtual meetings and events.
• Serve as the main point of contact between the executive and key stakeholders, representing the office professionally.
• Build and proofread presentations in PowerPoint and Google Slides, along with letters and other outgoing documents.
• Compile and organize information for presentations, reports, and key meetings.
• Take detailed notes at department meetings and coordinate department-wide updates.
• Handle sensitive and confidential information with discretion.
• Use Asana to track projects and keep work moving across the department.
• Anticipate the executive’s needs and resolve issues before they become problems. xhqgsiq
• Support ad-hoc special projects as needed.

Qualifications

• 2+ years of executive assistant experience
• Strong presentation skills in PowerPoint and Google Slides
• Proficiency in Google Workspace and Microsoft Office
• Excellent calendar management, organization, and follow-through
• Strong written communication, grammar, and proofreading skills
• Experience with Asana or another project management tool is a plus
• Experience with CRM databases is a plus
• College degree preferred but not required

Benefits

• 16 days of PTO plus a generous holiday schedule
• Medical coverage options, FSA and dependent care accounts
• 403(b) retirement plan
• Voluntary insurance options