Executive Assistant

Executive Assistant | Midtown Manhattan | Hybrid

We’re seeking an experienced, proactive Executive Assistant with a financial services background to support executives in a fast-paced, collaborative environment in Midtown Manhattan. This is a great opportunity for someone who enjoys being a trusted partner to leadership, staying ahead of shifting priorities, and helping a team operate at its best.

Location: Midtown Manhattan, NY | Hybrid

What You’ll Do

• Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries and expense reporting.
• Manage communications and serve as a key point of contact for internal and external partners.
• Prepare meeting agendas, presentations, reports, and other executive materials.
• Coordinate team meetings, off-sites, and company events.
• Maintain organized records and shared resources using Microsoft Teams, SharePoint, and other platforms.
• Identify opportunities to streamline processes, leverage technology, and improve efficiency.
• Partner closely with executives and colleagues to anticipate needs and navigate changing priorities.

What We’re Looking For

• 6–8 years of administrative experience, including executive-level support within financial services.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
• Exceptional organizational skills, attention to detail, and time management.
• Excellent judgment and discretion when handling confidential information.
• Strong communication skills and the ability to navigate challenging situations with tact and professionalism.
• A proactive, resourceful mindset and the ability to work independently with minimal direction.
• Associate degree or equivalent experience.

Why Consider This Opportunity?

Join a collaborative team where you’ll work closely with leadership, continue learning, and make a meaningful impact in a dynamic environment. The position offers a hybrid work arrangement, comprehensive benefits, and professional development opportunities.