Executive Assistant

Executive Assistant to Managing Partner / Firm Owner

Location: Mid-Town Manhattan

Industry: Legal / Professional Services

About the Opportunity

We are seeking an exceptional, highly experienced Executive Assistant to provide dedicated, one-on-one support to the Owner and Managing Partner of a boutique New York law firm.

This is a high-trust, high-responsibility position supporting a successful, fast-paced executive who maintains exceptionally high standards and requires an assistant capable of anticipating needs, managing competing priorities and operating with complete discretion.

The ideal candidate will have a proven track record of supporting a CEO, Founder, Managing Partner or other C-suite executive in a dedicated capacity. They will be a confident gatekeeper, an exceptional organiser and a proactive problem-solver who can manage the executive's professional commitments with minimal supervision.

Working within a close-knit team of approximately 10 people, this individual must be equally comfortable managing complex executive priorities and handling the practical day-to-day details that keep a small business running smoothly.

Key Responsibilities

• Act as the Managing Partner’s trusted gatekeeper , managing access, screening communications and prioritising requests.
• Proactively manage complex calendars, meetings, appointments and changing priorities.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Prepare confidential correspondence, documents, presentations and meeting materials.
• Provide high-level executive and personal assistance, including appointments, reservations and special projects.
• Liaise with clients, attorneys, vendors and senior stakeholders professionally and discreetly.
• Support daily office operations, anticipate needs and resolve issues proactively.

Candidate Requirements

Essential:

• Proven experience providing dedicated 1:1 support to a CEO, Founder, Managing Partner or C-suite executive .
• Strong gatekeeping experience, including managing executive access, communications and priorities.
• Stable employment history with a track record of long-term executive relationships.
• Exceptional organisational and communication skills.
• Highly discreet, proactive and confident working independently.
• Comfortable supporting a demanding executive in a fast-paced environment.
• Proficient in Microsoft Office, Outlook and executive scheduling tools.
• Bachelor's Degree

Why This Opportunity?

This is an opportunity to become an integral part of a boutique law firm, working directly with its owner in a highly visible and trusted capacity. Unlike traditional corporate EA positions supporting multiple executives, this role offers the opportunity to develop a close working relationship with one principal, take genuine ownership of executive priorities and make a meaningful impact on the firm's day-to-day effectiveness. We are seeking someone who views executive assistance as a long-term profession and takes pride in delivering an exceptional standard of support.