Executive Assistant

We are seeking an exceptionally polished, experienced, and highly resilient Executive Assistant to support a senior executive at a leading financial firm. This is a demanding, high-visibility role requiring an individual who can operate with urgency, discretion, and sound judgment while managing a constantly changing set of priorities.

Apply (by clicking the relevant button) after checking through all the related job information below.

The ideal candidate will be highly organized and proactive, with the confidence and maturity to support a direct, demanding executive. This person must be thick-skinned, even-keeled, and able to receive candid feedback without taking things personally . The ability to remain calm under pressure, anticipate needs, and consistently deliver at a high level is essential.

Key Responsibilities

• Provide sophisticated, proactive administrative support to a senior executive in a fast-paced financial environment.
• Manage an extremely complex and frequently changing calendar, strategically prioritizing meetings and protecting the executive's time.
• Coordinate extensive domestic and international travel, including complex itineraries, last-minute changes, ground transportation, and accommodations.
• Serve as a highly effective gatekeeper, managing access and communications with discretion and sound judgment.
• Coordinate meetings with clients, investors, senior executives, business partners, and other high-level contacts.
• Prepare the executive for meetings by organizing agendas, briefing materials, presentations, and background information.
• Track follow-ups, deadlines, and action items to ensure commitments are completed.
• Draft, edit, and manage correspondence and other confidential communications.
• Handle highly sensitive business and personal information with absolute discretion.
• Manage expenses, invoices, and other administrative matters as needed.
• Coordinate internal and external events, dinners, meetings, and other executive engagements.
• Assist with special projects, research, and ad hoc initiatives as requested.
• Work closely with other assistants and members of the executive team to ensure seamless coordination.
• Anticipate the executive's needs and proactively resolve issues before they become problems.
• Take ownership of tasks from start to finish and operate with minimal direction.

Qualifications

• 7+ years of experience supporting a senior executive, preferably within financial services, private equity, hedge funds, investment management, banking, or another high-performance environment .
• Demonstrated experience supporting a demanding, high-level executive with a complex schedule.
• Exceptional calendar management and travel coordination skills.
• Outstanding organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong executive presence and the ability to interact confidently with senior-level internal and external stakeholders.
• Exceptional discretion and judgment when handling confidential information.
• Highly responsive, proactive, and resourceful.
• Strong ability to prioritize and manage competing demands in a high-pressure environment.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfortable working with technology and adopting new tools and systems. xhqgsiq
• Bachelor's degree preferred.