Executive Assistant

Executive Assistant to Partner — Growing Hedge Fund

While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.

A growing, highly respected hedge fund is seeking a polished, proactive Executive Assistant to provide high-touch business and personal support to a busy Partner. This is an ideal opportunity for a sophisticated professional who thrives in a fast-paced environment and is known for exceptional judgment, discretion, and follow-through.

Responsibilities

• Manage a complex, ever-changing calendar, meetings, calls, priorities, and follow-ups across multiple time zones.
• Coordinate extensive domestic and international travel, including commercial and private flights, accommodations, transportation, visas, and detailed itineraries.
• Provide discreet personal support, including appointments, reservations, gifting, personal travel, household logistics, and ad hoc requests.
• Prepare meeting materials, briefing notes, correspondence, and monthly expense reports with accuracy and urgency.
• Coordinate dinners, conferences, off-sites, and executive meetings, ensuring seamless logistics from start to finish.
• Serve as a polished liaison with senior executives, investors, external partners, vendors, and personal contacts.
• Anticipate needs, resolve last-minute issues, and remain responsive during travel and time-sensitive periods.

Requirements:

• Bachelor’s degree required.
• 5–8+ years of Executive Assistant experience supporting a senior executive, Partner, or principal in a high-touch, fast-paced environment.
• Strong experience managing complex calendars and heavy domestic and international travel.
• Personal Assistant experience strongly preferred.
• Outstanding organization, communication, discretion, and attention to detail.
• Calm, flexible, service-oriented approach with the ability to handle shifting priorities and confidential matters. xhqgsiq
• Proficiency in Microsoft Office; comfort leveraging technology and AI tools to improve workflow while protecting confidentiality.