Executive Assistant

Family office seeks an Executive Assistant to join their team. Must have 7-10+ years of Executive Assistant experience within a family office or professional services setting.

Onsite Monday - Friday

Salary range: 120k - 140k base

Hours: 9am - 5pm

Executive Assistant Key Responsibilities & Duties

• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Manage complex calendars for principals and professional staff, resolving scheduling conflicts proactively.
• Prepare travel updates and summaries of upcoming commitments and priorities.
• Serve as the primary contact for office vendors, building management, and service providers.
• Maintain organizational digital files, contracts, and correspondence efficiently.
• Coordinate team events, offsites, and board meeting logistics as necessary.
• Provide administrative support, including errands, mailings, and filings.
• Support onboarding of new staff and contractors with office logistics and systems access.
• Assist with ad hoc projects and initiatives across the organization.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree required.
• 7–10 years of experience in executive assistant roles, preferably in family office or professional services settings.
• Proficiency in spreadsheet-based environments such as Excel or Google Sheets.
• Experience managing complex domestic and international travel arrangements.
• Demonstrated ability to manage multiple calendars for senior professionals.
• High degree of discretion and professionalism in handling confidential information.
• Strong written and verbal communication skills for drafting correspondence.
• Organized, detail-oriented, and proactive with minimal supervision required.
• Ability to adapt and thrive in a dynamic, fast-paced environment.