Executive Assistant

Position: Executive Assistant

Location: New York City, NY

Onsite: 4 days

Employment Type: Full-time

Compensation: 110,000–130,000

Position Overview

The Executive Assistant will provide high-level administrative support to members of the Human Resources organization in a dynamic, fast-paced environment. This role focuses on ensuring smooth operations through expert scheduling, travel coordination, and event planning. The position requires strong collaboration across teams and a polished, service-oriented approach. Must be legally authorized to work in the United States.

Responsibilities

• Manage multiple busy calendars and scheduling priorities to ensure seamless coordination.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Prepare and assist with presentations and decks for HR meetings and initiatives.
• Support HR-related meetings, special projects, and firmwide events.
• Plan and execute team events and offsites with attention to detail.
• Handle logistics associated with HR programs and events.
• Partner closely with Executive Assistants across different functions within the firm.
• Process expenses and manage general administrative responsibilities.
• Communicate proactively regarding schedule changes, conflicts, and priorities.
• Provide polished, high-touch support to the HR team and stakeholders.

Required Experience/Skills

• Minimum of 3 years of Executive Assistant experience within financial services.
• Strong calendar management, travel coordination, and event planning skills.
• Exceptional organizational and communication abilities.
• Professional, polished, and service-oriented demeanor.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Experience/Skills

• Experience supporting HR or senior leadership teams.
• Proficiency in Microsoft Office Suite and presentation tools.
• Strong interpersonal skills and ability to work collaboratively across departments.
• High attention to detail and discretion with confidential information.
• Demonstrated ability to anticipate needs and take initiative.

Education Requirements

• Bachelor’s degree preferred or equivalent professional experience.
• Training in administrative support or business operations is a plus.
• Continued professional development in executive support or HR coordination encouraged.
• Strong written and verbal communication skills required.
• Familiarity with corporate event planning or project management tools beneficial.