Executive Assistant

Executive AssistantSoftware Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant for a contract assignment with one of our premier Financial Services clients in New York, NY.

Responsibilities include:Calendar management – complex agenda and setting of meetings across all time zonesSchedule and track client meetings and support, including Board and Regulatory meetingsDomestic & international travel arrangements; expense claims, expedited travel servicesCoordinate webcasts, video and telepresence conferences as neededPreparation and coordination of departmental meetings, events, and Town HallsManaging logistics for visitorsAssist with the onboarding process of new hires and transfer candidatesOrdering, replenishment, arrangement and distribution of departmental suppliesMaintain current e-mail distribution lists in OutlookModification and distribution of departmental reportsCompletion of any reasonable projects or tasks, as requested by managementManage principals' inbox/outbox with extensive follow up as neededUtilize several applications, both proprietary systems and the Microsoft Office SuiteRequired skills include:A minimum of 2 + years of relevant experienceExcellent calendar management skills, including the coordination of complex executive meetingsWell organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employeesExperience handling confidential materials at all levelsUndergraduate degree in related business field of studyKnowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPointExperience in coordinating travel (both Domestic & International) & extensive experience in expense reportingKnowledge of principles and processes for providing customer and personal servicesDemonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)SGA is a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities.