Executive Assistant

Executive AssistantThe Executive Assistant is an integral part of Latham's Workplace Experience and Global Real Estate team. This role will be responsible for providing dedicated administrative support to the Chief Officer within the Workplace Experience department, with primary responsibility for managing their schedule, travel, and expenses, while managing the Chief Officer's calendar, including scheduling across multiple time zones, resolving conflicts, and helping prioritize time effectively. The Executive Assistant will also support department directors and the senior leadership team, while assisting with department-wide administrative coordination, communications, and special projects.

This role will be located in our New York office.Other key responsibilities include:Coordinating all travel logistics for the Chief Officer, including booking flights, hotels, ground transportation, and managing itinerary changes with speed and accuracyManaging expense submissions, receipt tracking, and reconciliation on behalf of the Chief Officer in a timely mannerSupporting the Senior Administrative Manager with administrative coordination, including organizing meetings, planning off-sites, and handling other operational logisticsHandling highly confidential and sensitive information with the utmost discretion and maintaining trust across all levels of the organizationWorking with people across the firm, using good judgment, tact, and discretion to keep coordination on trackProtecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retainsWe'd love to hear from you if you:Possess a proven ability to handle highly confidential and sensitive information with absolute discretion and trustworthinessDemonstrate a strong professional presence and emotional intelligence, with the ability to adapt communication styles and lead with empathy in professional settingsExhibit strong written and verbal communication skills, with the ability to prepare polished communications and presentation materials for senior leaders and executive audiencesExhibit a demonstrated ability to handle sensitive interpersonal situations with maturity, tact, and sound judgmentAnd have:A high school diploma or equivalentA bachelor's degree, preferablyA minimum of four (4) years of experience in executive or administrative supportExperience at a professional services or law firm, preferablyExperience supporting C-suite or senior leadership in a fast-paced, high-stakes environment, preferablySuccessful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:Healthcare, life and disability insuranceA generous 401k planAt least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenureWell-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)Professional development programsEmployee discountsAffinity groups, networks, and coalitions for lawyers and staffLatham & Watkins is an equal opportunity employer.

The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.Pay Range: USD $95,000.00 - USD $115,000.00 /Yr.