Executive Assistant

Client Overview : Our client is a well-established, internationally recognized luxury organization with a strong presence in the global marketplace.

Role Overview : The company is seeking a polished, highly organized Executive Assistant to join its executive support team. This individual will provide high-level administrative and logistical support to senior leadership, working closely with the Executive Office Manager to ensure the executive team operates efficiently. The ideal candidate is proactive, discreet, detail-oriented, and comfortable managing multiple priorities while maintaining a high level of professionalism.

Executive Assistant Responsibilities:

• Provide day-to-day administrative support to senior executives, anticipating needs and managing competing priorities.
• Coordinate complex calendars, schedule meetings, arrange conference rooms, and distribute meeting invitations.
• Organize domestic and international travel arrangements, including itineraries, accommodations, and scheduling logistics for executives and VIP guests.
• Prepare and process expense reports, ensuring accuracy and timely submission.
• Draft and manage correspondence, presentations, reports, meeting agendas, and other executive communications.
• Assist with company-wide communications, mailings, database updates, and document preparation.
• Support the planning and execution of corporate events, leadership gatherings, industry dinners, and employee celebrations.
• Coordinate guest lists, event schedules, name badges, and other event-related details.
• Maintain executive office areas, ensuring supplies, refreshments, and general presentation are consistently organized.
• Welcome and coordinate visitors in partnership with internal security, facilities, and IT teams.
• Arrange daily catering, lunches, and restaurant reservations as needed.
• Assist with cross-functional projects and company initiatives, collaborating with various departments.
• Handle sensitive information and executive matters with the highest level of confidentiality and discretion.

Executive Assistant Qualifications:

• Bachelor's degree required.
• 3+ years of experience in an Executive Assistant or similar administrative support role.
• Previous experience supporting senior-level executives in a corporate, luxury, or professional environment preferred.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
• Strong calendar management, travel coordination, and expense reporting experience.
• Excellent written and verbal communication skills with strong business etiquette.
• Exceptional organizational skills and attention to detail, with the ability to manage a high volume of work.
• Demonstrated ability to anticipate needs, problem-solve, and adapt quickly to changing priorities.
• Professional demeanor with strong interpersonal skills and the ability to interact with executives, VIPs, and internal teams.
• Ability to handle confidential information with sound judgment and discretion.
• Comfortable learning and navigating various business applications, CRM systems, and travel and expense platforms.