Job Description
Job Description
We are looking for an Entry Level Executive Assistant to support senior leadership within a Higher Education environment in New York, New York. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage complex schedules, coordinate executive-level meetings, and oversee travel planning with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep day-to-day administrative operations running smoothly in a fast-paced setting.
Responsibilities:
- Manage dynamic executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure leaders stay aligned with key commitments.
- Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
- Coordinate meeting schedules for senior stakeholders, secure conference spaces, and confirm attendance and materials in advance.
- Prepare and organize travel details and meeting information so executives are equipped for internal and external engagements.
- Serve as a central point of coordination for executive activities, maintaining efficiency across shifting priorities and time-sensitive requests.
- Track schedule changes and communicate updates promptly to relevant participants to support seamless daily operations.
- Demonstrated experience supporting executives in an administrative or executive assistant capacity.
- Strong background in calendar management for senior leaders with competing priorities.
- Proven ability to book and coordinate travel arrangements with close attention to detail.
- Experience organizing executive meetings and managing related logistics.
- Excellent verbal and written communication skills in a detail-oriented environment.
- Bachelor's Degree Required
Job Description
We are looking for an Entry Level Executive Assistant to support senior leadership within a Higher Education environment in New York, New York. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage complex schedules, coordinate executive-level meetings, and oversee travel planning with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep day-to-day administrative operations running smoothly in a fast-paced setting.
Responsibilities:
- Manage dynamic executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure leaders stay aligned with key commitments.
- Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
- Coordinate meeting schedules for senior stakeholders, secure conference spaces, and confirm attendance and materials in advance.
- Prepare and organize travel details and meeting information so executives are equipped for internal and external engagements.
- Serve as a central point of coordination for executive activities, maintaining efficiency across shifting priorities and time-sensitive requests.
- Track schedule changes and communicate updates promptly to relevant participants to support seamless daily operations.
- Demonstrated experience supporting executives in an administrative or executive assistant capacity.
- Strong background in calendar management for senior leaders with competing priorities.
- Proven ability to book and coordinate travel arrangements with close attention to detail.
- Experience organizing executive meetings and managing related logistics.
- Excellent verbal and written communication skills in a detail-oriented environment.
- Bachelor's Degree Required
Executive Assistant in new york at Unknown Company
- Typical pay
- $43,940–$69,668
For context, most administrative assistants earn between $43,940–$69,668 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as contract and onsite.