Executive Assistant

Manhattan based luxury goods company is seeking an Executive Assistant to join its executive office team. This role is ideal for someone with 3+ years of executive support experience who is highly organized, professional, and enjoys a mix of high-level administrative responsibilities and hands-on office support for senior leadership.

Please make sure you read the following details carefully before making any applications.

Fully in-office

M-F 9am - 5pm

Salary: $75-85K + bonus

Responsibilities:

• Manage complex calendars, scheduling meetings, and coordinating conference room bookings for executives.
• Prepare and submit detailed expense reports, ensuring accuracy and compliance with company policies.
• Facilitate daily catering orders, restaurant reservations, and visitor coordination.
• Assist with company mailings, database updates, and recurring reports to support executive operations.
• Partner with Facilities, Security, and IT teams to ensure smooth office operations and guest experiences.
• Support event planning by preparing guest lists, agendas, and materials for executive and company-wide events.
• Maintain inventory of office supplies and manage procurement for the Executive Floor.
• Provide administrative assistance for presentations, reports, and business communications.

Requirements:

• Bachelor’s degree required.
• Minimum of 3 years of experience in executive assistance or high-level administrative roles.
• Proficiency in Microsoft Office Suite and familiarity with scheduling software.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills, with attention to detail.
• Professional demeanor with the ability to handle confidential information discreetly.
• Willingness to learn new systems and adapt to evolving priorities.