A leading commercial real estate firm is seeking a proactive, highly organized Executive Assistant to support senior leadership and a busy, client-facing team. This individual will manage executive schedules, coordinate client interactions, and assist with launching and managing transactions.
Responsibilities:
- Manage executive calendars, meetings, and scheduling priorities.
- Ensure executives are prepared for meetings, calls, and client engagements.
- Support launching and managing deals through Salesforce.
- Track transaction deadlines, deliverables, and follow-up items.
- Prepare, process, and track client and investor NDAs.
- Maintain client databases and track engagement and activity.
- Attend weekly team meetings, prepare notes, and distribute action items.
- Coordinate business travel, client entertainment, and occasional team events.
- Provide general administrative support to leadership and the team.
Qualifications:
- Experience as an Executive Assistant, Administrative Assistant, or Deal Administrator.
- Exceptional organizational skills, attention to detail, and follow-through.
- Highly proactive with the ability to anticipate needs and take initiative.
- Strong presence, communication and interpersonal skills.
- Proficiency in Microsoft Office; Salesforce experience preferred.
- Familiarity with AI tools such as Claude.
- Ability to manage competing priorities in a fast-paced environment.
Executive Assistant in New York City Metropolitan Area at The Quest Organization
- Typical pay
- $45,000–$66,168
For context, most administrative assistants earn between $45,000–$66,168 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as full time and onsite. It was posted 3 days ago.