Executive Assistant - Naperville, ILSalary Range $55,000.00 - $65,000.00 Salary/year Position Type Full Time Travel Percentage Negligible Category Admin - ClericalOverviewFounded in 1995, Five-Star AudioVisual, Inc. is a privately owned, fully independent audiovisual company dedicated exclusively to the luxury hospitality market. We partner with premier hotels, resorts, and event venues across the U.S., delivering seamless event technology experiences that elevate meetings, conferences, and live events.For three decades, Five-Star has remained at the forefront of the audiovisual industry by blending advanced technology, thoughtful design, and hospitality-driven service.
We act as a true extension of our hotel partners, aligning with each property's culture, brand, and standards to produce events that are polished, immersive, and reliable.DescriptionThis is a unique opportunity to work directly with a C-suite executive at a fast growing company, gaining exposure to strategic initiatives, executive decision making, and corporate operations.This is an on-site corporate role based at Five-Star AudioVisual's headquarters in Naperville, Illinois. This position works closely with the Chief Operating Officer and senior leadership, supporting high-level priorities, communication, and organizational alignment.Position SummaryThe Executive Assistant to the COO provides high-level administrative, organizational, and strategic support to the Chief Operating Officer. This role requires exceptional judgment, professionalism, and attention to detail, along with the ability to manage competing priorities in a fast-paced corporate environment.The ideal candidate is a strong communicator, an experienced writer, highly organized, and capable of handling confidential information with discretion.
This individual demonstrates ownership, initiative, and alignment with the company's values and operating style.Key ResponsibilitiesExecutive SupportManage complex calendars, scheduling, and meeting logistics for the COOCoordinate executive communications, including email drafting, correspondence, and follow upsPrepare presentations, reports, and written materials for internal and external useSupport meeting preparation including agendas, materials, and documentationCommunication and WritingDraft, edit, and refine internal communications, reports, and presentationsEnsure all written materials reflect professionalism, clarity, and brand standardsServe as a liaison between the COO and internal and external stakeholdersCorporate CoordinationSupport company initiatives, leadership meetings, and strategic projectsAssist with planning and coordination for annual leadership conferences and corporate eventsMaintain organized documentation, files, and shared systemsOrganization and OperationsMaintain structure across workflows, priorities, and follow upsTrack key deliverables, deadlines, and action itemsIdentify opportunities to improve organization, communication, and efficiencyConfidentiality and DiscretionHandle sensitive and confidential information with the highest level of professionalismMaintain strict adherence to company privacy standards and expectationsQualificationsEducation and ExperienceBachelor's degree required2 to 5 years of professional experience in an administrative, executive support, or corporate environmentSkills and AttributesProficient in Microsoft 365 including Outlook, Word, Excel, and PowerPointStrong written and verbal communication skillsExperienced and confident writer with strong attention to detailHighly organized with the ability to manage multiple prioritiesPresentation development and formatting skillsProfessional presence with strong interpersonal skillsAbility to handle sensitive information with discretion and integrityDemonstrates ownership, accountability, and cultural alignmentFull-Time Benefits401(k) with company matchingRoth 401(k) with matchingMedical, dental, and vision insuranceHealth Savings AccountLife insurancePaid vacation and sick timeCompany paid holidays