Executive Assistant

Executive AssistantWe are seeking a highly skilled, proactive, and detail-oriented Executive Support Specialist – Finance to provide advanced operational and executive support to senior Finance leadership, including the CFO, Corporate Controller, and Vice President of Investor Relations. This role goes beyond traditional administrative support and requires strong judgment, executive presence, and the ability to operate with a high degree of autonomy. Further, the role requires the ability to anticipate needs, manage competing priorities, support business initiatives, and contribute to executive effectiveness. The position focuses on seamless executive coordination and readiness, project support, communications, and cross-functional alignment, while maintaining the highest level of confidentiality and professionalism.Responsibilities:Executive Support & Effectiveness: Serve as a strategic gatekeep for the executive, triaging requests, prioritizing issues, and ensuring alignment with business priorities and strategic initiatives.

Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support effective decision-making and execution. Maintain a forward-looking view of deadlines and risks, anticipating needs and proactively resolving scheduling, prioritization, and workflow challenges.Finance & Investor Relations Support: Support activities related to investor relations, earnings preparation, and Board materials. Assist in coordinating logistics and preparation for key internal and external financial events, leadership meetings, and financial communications. Partner with Finance leadership to ensure alignment across initiatives, deadlines, and deliverables, ensuring accuracy and timely completion.Project Coordination & Business Support: Coordinate cross-functional activities on behalf of Finance leadership ensuring alignment and clarity of responsibilities.

Track key deliverables, timelines, and action items to support execution of business priorities, escalating risks to maintain momentum. Identify and implement opportunities to improve efficiency and streamline administrative and operational processes.Executive Communications & Content Development: Prepare and format presentations, reports, and executive-level materials (PowerPoint, spreadsheets, briefing documents) to ensure clarity, accuracy and consistent executive standard. Draft and edit correspondence and communications with a high degree of professionalism, ensuring messages are concise, well-structured, and aligned with leadership expectations. Maintain consistency and quality across materials presented to senior leadership and external stakeholders, ensuring version control, accuracy, and readiness for executive review.Stakeholder & Relationship Management: Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through.

Manage confidential and sensitive information with discretion, sound judgment, and a high degree of professionalism. Build strong, trust-based working relationships across the business to support alignment and effective collaboration.Operational & Administrative Leadership: Coordinate domestic and international travel, including complex itineraries, ensuring seamless integration with executive schedules and priorities. Manage expense reporting, documentation, and administrative processes with accuracy and timeliness. Contribute to continuous improvement of executive office standards, tools, and practices to enhance efficiency and consistency.Qualifications:High school diploma or equivalent required; Associates or Bachelors degree preferred7–10+ years of experience supporting senior executives, preferably within Finance or related functionsExperience supporting executives at a publicly traded Company and working with board and investor relations materialsAdvanced proficiency in Microsoft Office (PowerPoint, Excel, Word)Strong organizational skills with the ability to manage multiple priorities in a fast-paced environmentExceptional attention to detail and ability to handle confidential informationInterest in leveraging technology (e.g., collaboration tools, AI-enabled tools) to improve efficiencyWe Offer Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.