Executive Assistant

Executive AssistantPacific Lifestyle Homes, a leading new home builder in the Pacific Northwest, is seeking a highly organized and resourceful Executive Assistant to support the Boise Division President in achieving the company mission. As part of our newest location, this full-time position offers a unique opportunity to take on a broad range of responsibilities, providing administrative support, office management, event support, recruiting and new employee onboarding support, IT issue coordination, sales and marketing support, and construction support.

Key responsibilities include assisting the Boise Division President with strategic plan implementation and team performance management. The successful candidate will be proactive, detail-oriented, and committed to delivering exceptional support that contributes to the growth and success of our Boise office.People who succeed at Pacific Lifestyle Homes are:Proactive and accountableTeam-oriented and collaborativeCustomer-focusedHumble and willing to learnEnergized by a fast-paced environmentMotivated by doing high-quality work they can be proud ofWe value individuals who communicate openly, support their teammates, and take ownership of their work.Benefits and perks include:Company-supported medical, dental, and vision coverage for employees and eligible dependents401(k) Retirement (Traditional & Roth offered)Employee home purchase discountPaid time off: 15 days for 0-5 years of service, 20 days for 5-10 years, and 23 days beyond 10 years7 paid holidays for non-sales role | 6 paid holidays for sales roles8 Paid volunteer hours annuallyEmployee recognition programsEmployee referral bonus opportunities of up to $1,000Milestone tenure trips awarded at 5 years of service and every 5 years thereafterEligible positions may qualify for a monthly auto and/or cell phone allowanceEngaging company culture and team eventsComplimentary snacks, premium coffee, and tea available dailyEmployee growth through coaching, mentorship, regular feedback, and opportunities for advancement whenever possibleOur culture is built on respect, accountability, candor, humility, integrity, and teamwork. We believe strong teams are developed through collaboration, open communication, and a shared commitment to excellence.To learn more about our culture and team experience, we invite you to view our company culture video.Work environment is in-person with a typical schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m., including a daily in-office morning huddle beginning at 8:00 a.m. This role operates in a fast-paced environment where flexibility and occasional extended hours may be needed to support business priorities and customer commitments.Additional information includes employment offers contingent upon successful completion of reference checks, a background check, and any pre-employment screenings applicable to the role and permitted by law. Pacific Lifestyle Homes is proud to be an Equal Opportunity Employer committed to creating a respectful and inclusive workplace for all employees.Job responsibilities include:Administrative support: Schedule meetings and put together agendas. Print and notarize documents; maintain licensing with DOL/NWMLS. Provide updates and support for Strategic Planning. Assist the Boise Division President with staying on track with schedule and personal errands as needed. Make follow-up calls on his behalf. Assist with implementation of the strategic plan. Produce agendas for Staff Meetings, Leadership Team Meetings, and other meetings as needed.Office management/maintenance: Manage office operations (HVAC, landscaping, mechanical, security, parking lot, trash, janitorial, etc.). Serve as the primary point of contact at the front desk, greeting visitors and handling incoming calls. Coordinate company events. Maintain a professional office environment, office supply inventory, and ordering.General HR: Partner with the Vancouver HR team to support Boise-based hiring and onboarding, including assisting with interview scheduling and coordination, and assembling new employee onboarding materials.Accounting: Prepare Settlement Agreements, complete Vendor Setup for non-subcontractors, process invoice approvals and check requests.Sales and Marketing Support: Provide assistance to sales and marketing by helping with event planning, updating open house data in NWMLS, putting together sales training and spec materials, purchasing supplies for model homes and assisting with other admin needs.Construction Support: Assist the Construction Manager with data input, tracking POs, approving invoices, and other administrative needs.General Support: Provide other office administrative assistance as required.Job requirements include:3-5 years of administrative or executive support experience, ideally supporting senior leadership.Proven ability to manage competing priorities and shifting deadlines with sound judgment and composure.Strong interpersonal and customer service skills, with the ability to build trust and rapport across all levels of the organization.Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and quick to learn new scheduling and collaboration tools.Excellent written and verbal communication skills.High degree of discretion and confidentiality in handling sensitive information.Strong organizational skills and attention to detail.High School Diploma required; Associate's degree preferred.