Executive Assistant

Executive AssistantJob Title: Executive Assistant | Private EquityLocation: Menlo Park, CA (Onsite, 5 days/week)Compensation: $135,000-$155,000 + Generous BonusOur client is a highly regarded private equity firm with a fast-paced, high-performing environment and a collaborative team. This is an opportunity to join a sophisticated investment platform where Executive Assistants play an integral role in keeping senior leadership and the broader organization running seamlessly.The Opportunity We're partnering with our client to identify a career Executive Assistant who will support approximately 3-5 senior executives. This is a high-volume, fast-moving environment where priorities can shift quickly. The ideal candidate will be highly organized, proactive, and able to read between the lines. They should be comfortable anticipating needs, pivoting quickly, and exercising sound judgment and discretion when handling confidential information.

The role is best suited for someone who takes pride in being a career Executive Assistant and enjoys operating as part of a strong administrative team.Key ResponsibilitiesProvide comprehensive executive support to approximately 3-5 senior leadersManage complex calendars, scheduling, meeting coordination, and competing prioritiesCoordinate domestic and international travel, including itineraries and last-minute changesMonitor travel logistics and proactively address changes or delays as neededCoordinate ground transportation, accommodations, and other executive travel detailsManage expenses and administrative workflows using Concur and other internal systemsServe as a trusted point of contact for internal and external stakeholdersAnticipate executive needs and proactively address issues before they become problemsMaintain a high level of confidentiality and discretion when handling sensitive informationQuickly pivot and reset priorities as business needs changePartner closely with fellow EAs and contribute to a collaborative team environmentProvide occasional after-hours support as needed to ensure seamless executive coverageIdeal BackgroundApproximately 5+ years of Executive Assistant experienceExperience in the Private Equity industryExperience supporting multiple senior executives is strongly preferredCareer-minded Executive Assistant who takes pride in the profession and enjoys being a trusted partner to executivesExceptional organizational skills and ability to manage a high volume of workStrong communication skills and ability to read between the linesHighly adaptable and able to pivot quickly when priorities shiftStrong judgment, discretion, and confidentialityTeam-oriented and comfortable collaborating closely with a large administrative teamProficiency with Microsoft Office, Outlook, Slack, and ConcurBachelor's degree preferred; flexibility for candidates with significant relevant experienceCulture & EnvironmentFully onsite in Menlo Park, Monday-FridayHigh-performing, fast-paced, and demanding environmentCollaborative EA teamStrong emphasis on teamwork, communication, and seamless coverageSome overtime or occasional after-hours support may be required depending on workload and executive needsThe team values EAs who can manage their workload effectively while remaining responsive when time-sensitive issues arisePlease submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.