Join Our Hazen TeamHelp make the world a better place by delivering exceptional client service in all things water®. Hazen is a creative, employee-owned firm with minimal bureaucracy, where employees are empowered to thrive.Hazen is seeking a highly organized, proactive, and detail-oriented professional to support executive leadership and marketing initiatives within our Intermountain Region and Tempe office. This role is ideal for someone who thrives in a fast-paced technical environment, anticipates needs before they arise, and operates with a high degree of professionalism and discretion.
The successful candidate will serve as a trusted partner to senior leaders while also playing a key role in marketing coordination, recruiting logistics, and office operations.Why Hazen and Sawyer:Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.We foster a work environment low on bureaucracy and high in creativity.We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.Key Responsibilities:Executive SupportProvide strategic administrative support to executive leadershipManage complex calendars, coordinate meetings, and arrange travel logisticsPrepare reports, dashboards, and data analysis using Microsoft ExcelDraft, edit, and refine correspondence, reports, and presentations using Microsoft WordDevelop polished materials for meetings, proposals, and leadership eventsSafeguard confidential and sensitive informationTrack project action items and ensure timely follow-upServe as a key administrative liaison to Project Managers and Project DirectorsInterface with clients and trade partners on behalf of senior leadership when needed, in a professional, collegial fashionMonitor client accounts, support preparation and transmittal of invoices and billing statements, monitor status of receivables and subconsultant/supplier invoicesMarketing & Proposal CoordinationCoordinate marketing activitiesPartner with pursuit managers to maintain and update the opportunity tracking systemCollaborate with engineers and technical staff to develop compliant and compelling proposal contentContribute to copywriting and editorial review of marketing materialsMaintain and update project descriptions and firm qualificationsFormat and tailor resumes for proposal submissionsHR & Recruiting SupportCoordinate interview scheduling and candidate communicationsFacilitate onboarding logistics, including IT coordination and supervisor schedulingMaintain discretion when managing sensitive personnel informationOperations SupportLead planning and coordination of office events and team activitiesManage venue selection, vendor communication, budgets, and guest listsOversee catering arrangements for meetings and eventsCoordinate travel arrangements for staff and visitorsManage content postings for Hazen's internal media platformDocument ControlAdminister project contract files and maintain organized recordsFormat and standardize documents to align with company branding and quality standardsPerform QA/QC reviews and technical editing of documentsCoordinate printing, binding, and final production of deliverablesQualifications & Skills:Minimum of five years of experience supporting senior leadership in an executive or high-level administrative roleProven ability to manage confidential and sensitive information with integrityExceptional written and verbal communication skillsAdvanced proficiency in Microsoft PowerPoint, Excel, and WordStrong organizational, prioritization, and time management abilitiesHigh attention to detail with a refined eye for layout and designAbility to manage competing priorities in a fast-paced environmentSelf-directed, dependable, and solutions-orientedExperience in a professional services firm preferred, engineering industry experience a plusBachelor's degree preferred but not requiredNotary or ability to obtain an Arizona notary license within three months of hireWhat We Offer:Comprehensive health benefits (medical, dental, vision, and prescription plans)Pre-tax flexible spending plans for medical, dependent care, and transportationShort and long-term disability, and employer paid life insurancePaid holidays, floating holidays, and paid time off (PTO)Employer-contributed 401(k) plan and additional financial planning supportProfessional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization membershipsStarting pay range for this position depends on skills, experience, education and geographical location