Executive Assistant

Executive AssistantWe're looking for a self-starter with a calm, steady presence who anticipates needs before they're voiced, follows up persistently (and professionally) when answers are slow to come, and never lets a deadline slip.If you thrive under pressure, take initiative without being asked, and can keep a direct, demanding leader on track without taking it personally, you'll be an indispensable part of this team. You'll have real visibility, real responsibility, and a direct line to the decision-maker.What You'll Do:Own the inbox: Manage and respond to emails on the President's behalf, prioritizing what matters and keeping things moving without waiting for directionKeep the calendar under control: Schedule meetings, appointments, and travel, proactively adjusting as priorities shiftBe the gatekeeper: Provide phone support, screening and directing calls with professionalism and good judgmentDrive follow-through: Track open items, chase down approvals and decisions, and make sure nothing falls through the cracksSupport the sales effort: Join sales calls to take notes, send timely follow-ups, and schedule client meetingsKeep the CRM sharp: Lead projects to update and maintain customer records in the CRMRun weekly marketing outreach: Send marketing emails to clients every week, on time and on brandCreate polished deliverables: Prepare reports, presentations, and business documents, often on short noticeProtect sensitive information: Handle confidential matters with complete discretionJump in wherever needed: Take on additional administrative duties as the business requiresQualifications:5+ years of experience in an executive-level support role, ideally supporting a senior leader with a demanding styleProven ability to manage up: you're comfortable following up repeatedly, making decisions independently when needed, and staying composed under pressureA proactive, deadline-driven mindset ; you anticipate problems and solve them before they escalateStrong communication and interpersonal skills, especially in client-facing situationsExperience with a CRM such as Salesforce or HubSpot (preferred)Experience handling sales calls or supporting a sales team (a plus)Proficiency in Microsoft Office and other business softwareAbility to work independently and efficiently in a small office environmentResilience, a sense of humor, and the confidence to not take things personallyAdditional Information:$65,000-$85,000