Executive Assistant

Executive AssistantOur client, a leading talent management firm, is seeking a proactive Executive Assistant to support a Talent Manager. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, dynamic environment. This is a great opportunity for someone interested in growing a long-term career in talent management.Responsibilities:Provide high-level administrative support, including calendar management, scheduling, and coordinating travel arrangementsManage rolling calls and handle high-volume phone traffic with professionalism and discretionOversee client submissions and coordinate client schedulesPrepare and submit expense reports and assist with light accounting-related tasksProvide script coverage and support special projects as neededMaintain confidentiality while interfacing with high-profile clients, partners, and internal stakeholdersOwn and manage Excel-based tracking, reporting, and organizational systems critical to daily operationsTake initiative in improving workflows, documentation, and operational processesQualifications:Bachelor's degree from a four-year college or universityMinimum of one year of professional experience at a talent agency, management company, production company, or similar fast-paced environmentAdvanced proficiency in Microsoft Excel beyond basic functions (e.g., formulas, tracking systems, reporting)Strong proficiency across the Microsoft Office Suite, with the ability to quickly learn new tools and systemsFamiliarity with AI tools, coding, or advanced technical platforms is a plusHighly organized with exceptional attention to detail and ability to manage multiple prioritiesSelf-sufficient, proactive, and comfortable taking ownership of key components of the businessStrong verbal and written communication skillsHigh level of discretion, professionalism, and integrityAbility to work independently while collaborating effectively with a small teamPlease submit your resume for consideration!

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