Executive AssistantLogic Integration Audio VisualLogic Integration is looking for a well-organized Executive Assistant to provide support for our CEO and management team. This is a great opportunity to establish working relationships with a high-level executive and contribute to the overall efficiency of our organization. Here at Logic Integration, we're committed to creating a culture where employees feel valued.
We're proud to have a 4.9-star rating on Google and an above-average Work Happiness Score from our employees.We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO and management team. Executive Assistant's responsibilities include managing calendars, and meeting agendas, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.Responsibilities:Act as the point of contact among managers, employees, clients, and other external partnersManage information flow in a timely and accurate mannerManage CEO calendars and set up meetingsMake travel and accommodation arrangements for personal and workTrack marketing and media progress in Trello for magazine opportunitiesCoordinate website changes such as staff updates, photo uploads, new and updated landing pagesGreet people at the office front door and ensure the showroom is ready for clientsDistribute leads, assign leads, follow up on leadsFormat information for internal and external communication – memos, emails, presentations, reportsPrep Keynote or PowerPoint presentations for CEOTake minutes during meetings, project site walks, and otherPrepare of site walk notes and photos into a starting project with D-Tools and Zoho DriveStart the new project process for a potential Logic sale using Zoho and d-tools toolsBe a Master user of Trello, Basecamp, or a similar electronic task systemScreen and direct phone calls and distribute correspondenceOrganize and maintain the office cloud filing system, file docs for the CEOPrep employee reviews, gather feedback requests from team membersOther misc. tasks and errands that come up for the CEO, this is always changing, flexibility is key!Coordinate marketing efforts, photo shoots, and video shootsCoordinate training days and topics with management teamOnboarding process & execution (Zoho Sign, document filing, notify stakeholders, first day planning)Exit process & execution (follow checklist)Achieve complete adherence to company handbookSetup all standard company job descriptionsSchedule major awards on your calendar so submissions are well planned forAwards submissions. Submit monthly awards for billable employees and Google reviewsHelp managers with daily and weekly tasksCoordination of travel, rentals, equipment coordination - PMs should handle majority but may help out w/ people that don't have a CCRequirements:Work experience as an Executive Assistant, Personal Assistant, or similar roleExcellent MS Office and O365 knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and iPhone/Mac applicationsExcellent verbal and written communications skillsDiscretion and confidentialityHigh School degreePA diploma or certification is a plusPersonal assistant experienceGoogle SuiteOffice 365QuickBooksClerical experienceProofreadingComputer literacyTranscriptionData entryPhone etiquetteEvent planningProject coordinationOffice manager experienceDocuSign or e-sign applicationsBenefits:Paid time off such as PTO, sick days, and vacation days.Health insurance.Life insurance.Dental insurance.Vision insurance.Retirement benefits or accounts.Long-term disability insurance.Paid Time Off.Training.Company-issued equipment.Employee Accommodation on AV gear.Goal setting and career path.Great culture!Paid quarterly fun day, take time to have fun as a team.