Executive Assistant, Legal

Role Summary:

• Provide administrative support to the Head of Commercial (Americas)
• Provide administrative and project specific support to the Commercial (legal) team (New York)
• Contribute to the overall effective operation of the company by delivering a consistently high standard of work in a timely manner

Qualifications, Knowledge, Skills, Abilities:

Experience:

• Considerable relevant experience as an Executive Assistant or administrative support within a corporate environment
• Experience as part of a global team working across different time zones and cultures highly regarded
• Experience supporting a general counsel/legal department highly regarded
• Bachelor degree preferred

Business Knowledge:

• Good market knowledge of financial services and/or fund management is beneficial.
• Understanding of the principles relating to the delivery of administrative services, e.g. confidentiality, protocols, etc.
• Experience coordinating domestic and international travel, including air, hotel, ground, etc.
• Global calendaring and time zone management
• Administrative support and committee secretary function to various organizational

committees that is a chaired by and/or attended by Head of Commercial (Americas).

• Contribute to the overall effective operation of the company by delivering a consistently

high standard of work in a timely manner

• Understanding of or keen willingness to learn about the executive structure (teams,

board compositions, committee structure and compositions) of IFM Investors

• Understanding of or keen willingness to learn about the various clients and related

organisations of IFM Investors

Technical Knowledge:

• Advanced skills in Microsoft Office Suite (e.g. Outlook, Word, Excel and PowerPoint)
• Knowledge of or ability to learn other software systems including: document management systems (e.g. SharePoint), signing request systems (e.g. Adobe Sign), accounting/invoicing systems (e.g. Approval Plus), and travel software (e.g. Concur)