Executive Assistant - Legal | Camden Corporate Office

Executive Assistant (Legal)The Executive Assistant (Legal) manages a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This position is responsible for heavy schedule, calendar and communication management. The Executive Assistant (Legal) interacts with team members at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient.

This position must operate with a high level of professionalism, decision-making ability and confidentiality.Essential FunctionsMaintains permanent property-related files, which includes extensive coordination with company personnelPrepares summaries of material contracts, leases and other documentsPrepares transactional closing binders and maintains post-closingCoordinates finalization of Board and Committee Meeting minutesWorks with Paralegal and Records Information Specialist on all company records and information management projectsMaintains confidential status of highly sensitive documentation and information at all timesReviews and processes legal subpoena requests for supervisor's execution and deliveryObtains certified corporate documentation for transactional and financial closingsPrepares, organizes and files daily legal correspondenceComplies with critical date deadlines and event calendarMaintains documentation that resides on the Legal Department's Inside Camden webpage, including corporate ownership; corporate and foreign qualifications; property ownership; officers; directors; corporate formations and dissolutionsAssists in managing documents related to transactional and financial closingsCoordinates "As-Built" title insurance program and maintains title insurance schedule for all propertiesPrepares quarterly board meeting calendars and agendasManages invoice processing, file archiving, meeting schedules, expense reportsWorks on variety of special and on-going legal projectsEnhances and presents a positive image of the company and a professional friendly manner toward management, employees, staff and the publicPerforms all other duties as assigned by supervisorRequirementsBachelor's degree preferredValues teamwork and thrives in a supportive, close-knit environment where colleagues genuinely look out for and help one another.Proficient in Microsoft Word, PowerPoint, Excel, and Adobe AcrobatStrict confidentialityExcellent documentation and verbal and written communication skillsAnd here's the fine print HR wants you to know:Job is intermittently sedentary but requires mobility (i.e., climb stairs)Will use some repetitive motion of hand-wrist in using computer and writingWorks in a typical office settingEmotional stability and personal maturity are important attributes in this positionMust handle stressful, urgent, novel and diverse work situations on a daily basisMay require long hours and odd schedules (including weekends)Position requires periodic travel by automobile to handle work-related activitiesMay require airline travel, out-of-town and /or overnight tripsAttendance and punctuality is essential for success in this positionHazards can be minimized with proper lifting techniques, SDS, general safety training, and wearing appropriate PPEContact your HR team for the position's Physical Demands AnalysisThis job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.To learn more about our awesome Benefits, visit Camden Benefits.