Executive AssistantWe are looking for an Executive Assistant to join an industry-leading organization to support the President/CEO Directly. This role will focus on taking tasks off the plate of the President/CEO, ranging from but not limited to building presentations, drafting documents, handling communications on behalf of, creating excel spreadsheets, and coordinating travel/meetings for executive meetings. This role will coordinate with the VP of HR as well to assist the President/CEO from an HR standpoint.
This will be a hybrid working environment moving forward.Responsibilities: Executive AssistantThe Executive Assistant will provide high-level administrative support to the CEO/PresidentThe Executive Assistant also serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projectsProvide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organizationManage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the companySustain a daily calendar of meetings and eventsPrepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organizationArrange travel and accommodations for executivesScreen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staffAttend meetings and act as scribe.Act as point person on projects to ensure deadlines are met.Provide meeting, convention, and events support as needed (i.e. scheduling conference rooms, coordinating food, managing logistics, etc.)Prepare routine and advanced correspondence including letters, memoranda, and reports.Prepare and/or audits expense reports and reconcile/approve invoices.Provide administrative support to other members of the President's executive team as needed.Order and maintains stock of office supplies.May manage company fleet registration, servicing, etc., and file auto insurance claims.Must be available to work a flexible schedule as needed.May be required to be on-call after regular business hours.May manage and negotiate hotel contractsMust be able to manage multiple tasks at onceRequirements: Executive AssistantAssociates Degree3+ years of related work experienceStrong communication skillsStrong Microsoft PowerPoint and Excel skills