Executive Assistant

Executive AssistantThe Executive Assistant provides administrative and project support to C-Suite executives and their teams to ensure the success of the North America business operations. This role will also serve as an office administrator in the New Jersey Office, providing operational support.Key Requirements:Serve as a trusted liaison between executives, the Board, internal teams, and external stakeholders, managing complex communications with discretion and sound judgment.Provide strategic and operational support for executive-led initiatives, special projects, and cross-functional programs, ensuring timelines, deliverables, and priorities are met.Partner with executives to develop and deliver high-quality Board decks and presentations, ensuring accuracy, alignment, and adherence to governance standards.Manage executive operations, including complex calendaring, travel, expenses, purchase orders, invoicing, and executive communications.Point of contact as the office administration and day-to-day office operations as needed, ensuring a seamless and professional onsite experience for leaders, employees, and visitors.Deliver white-glove support for executive and Board meetings, including logistics, technology, and onsite coordination.Handle highly confidential information with exceptional judgment and ensure compliance with company policies and standards.Support other projects and assignments as needed.You'll love this job if you're:A strong communicator and collaborator and work effectively with all members of the organization, from individual contributors to top execsYou are highly organized yourself and like to organize othersYou enjoy managing multiple activities and projects at onceHighly anticipatory and strategic. Your problem-solving skills are unparalleledYou always maintain a friendly disposition — even (and especially) under pressureQuick on your feet!

When problems arise, you reliably produce responses and solutionsKey Competencies:Minimum of 5 years supporting executive level leadership positions, including C-suite executivesAssociate's degree required; Bachelor's degree preferredExtremely proficiency in essential computer programs including MS Project, Word, Excel, PowerPoint, and Outlook requiredExperience in working within a system-centered environmentHigh skilled in travel planning, calendaring and web-based meeting options, organization methods, and Microsoft technologiesExpertise in triaging incoming executive level priorities and communications in a growth organizationBasic Requirements:Superior multi-tasking and organizational skills to ensure multiple senior executives are supportedAbility to work int a timely manner under pressureAbility to independently define problems, collect data, establish facts, prioritize, and draw valid conclusions to accomplish goalsFriendly personality with a resilient attitude to multiple prioritiesAbility to interact effectively with a wide variety of personality typesStrong organizational skills, including the ability to multitaskAbility to be proactive and anticipate the needs of department leadersExcellent communication, both written and verbal, and problem-solving skillsFlexibility and a willingness to learn new thingsAbility to effectively present information and respond to questions from managers, customers, and general public.Ability to work effectively in a team environmentAbility to manage details and provide appropriate follow-up to ensure full internal and external department satisfactionAble to work in a changing environment without experiencing undue stressRecognize and maintain confidential informationAbility to take meeting notes clearly and concisely and organize the notes for after-meeting action items with timelinesMay be required to work over 40 hours to complete work or projectsDrives personal vehicle to appointments; maintains a personal car insurance policy. Driving record must meet Company requirementsInfrequently travels by car and air on behalf of businessMeets all applicable safety requirements for the position and work environmentCompletes other duties as assignedCompensation:The current range for this hybrid role (4 days/week in-office) based out of Jersey City, NJ is $115,000- 130,000/yr.The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.This role may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.Health and Wellness:Medical, dental, visionAnnual employer HSA (Health Savings Account) funding for eligible employees who elect an HSA medical planSTD, LTD, Basic Life AD&D coverage401k + employer matchingVacation and Sick Time2 Volunteer Days off per yearEmergency evacuation time off11 paid company holidays1 Floating holiday to celebrate your birthday or important religious/holiday to youQuarterly product allowance to use towards your favorite Metagenics products!Product discountPeer to peer recognition programs & more!