Executive Assistant

Executive AssistantIrvine, CA, US On-site Vaco $USD 85000 - 95000 Direct HireVaco is partnering with a highly regarded real estate organization in the Irvine area to identify a polished, proactive, and detail-oriented Executive Assistant to support the Chief Financial Officer (CFO) and Chief Administrative Officer (CAO). This is a high-visibility role where you'll act as a true right hand to executive leadership, helping drive day-to-day operations, streamline communication, and ensure priorities are executed seamlessly.This position is ideal for someone who thrives in a fast-paced, professional environment and brings a high level of discretion, organization, and executive presence.Key Responsibilities:Provide high-level administrative and operational support to the CFO and CAO, managing complex calendars, scheduling meetings, and coordinating domestic and international travelServe as a key point of contact and gatekeeper, managing communication between executives and internal/external stakeholdersPrepare, edit, and format executive-level correspondence, reports, presentations, and meeting materialsCoordinate and support board meetings, leadership meetings, and investor-related presentations, including preparing agendas and tracking follow-upsManage confidential and sensitive information with the utmost discretion and professionalismTrack priorities, deadlines, and action items to ensure timely execution across multiple initiativesAssist in the planning and coordination of company events, offsites, and leadership meetingsPartner cross-functionally with finance, operations, and administrative teams to support broader business initiativesHandle special projects and ad hoc requests with a high sense of urgency and attention to detailQualifications:3 years of experience supporting C-suite executives (ideally CFO, CAO, or similar leadership roles)Prior experience within real estate, property management, finance, or a related industry is highly preferredStrong organizational and time management skills with the ability to multitask and prioritize effectivelyExcellent written and verbal communication skills, with a polished and professional demeanorHigh level of integrity, discretion, and sound judgment when handling confidential informationAdvanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with tools like Teams or SharePoint is a plus