Executive Assistant III

Executive Assistant IIIPosition Overview - Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents. Duties may include:Administrative and operational support: Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administratorCoordinate complex travel, meeting and event arrangementsMaintain calendars, databases, confidential files, systems and records of administrator activities and decisionsProvide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsorsProject and initiative support: Advise on agendas and meeting strategy, goals and outcomesSupport project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholdersAdvise on and help coordinate the strategic planning processIndependently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unitRepresent the unit on university-wide committees as appropriateInformation gathering, reporting and communications: Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as neededDevelop draft communications such as talking points, speech scripts and responses to correspondenceCollect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administratorOther duties as assignedPosition Qualifications - Required Experience - Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator. Required Education - High School Diploma or equivalent. Required Other - None.

Additional Preferred - Preferred Education: Associate's or bachelor's degree. Preferred Experience: Working in higher education, supporting project teams, providing support to committees and/or boards, working in an environment that requires adherence to strict confidentiality standards, using computer information systems that manage an organization's finances, business processes and records with a preference for experience using Banner, Chrome River and MyUI.Physical Requirements & Working Conditions - None. Degree Requirement - N/A: No degree requirement.FLSA Status - Non-Exempt. Employee Category - Classified. Pay Range - Salary starts at $75,360 annually. A higher starting salary may be considered based on education, relevant experience, skills, internal equity, and available budget resources.Type of Appointment - Fiscal Year.

FTE - 1. Full Time/Part Time - Full Time.A visa sponsorship is available for the position listed in this vacancy. - No.Posting Date - 09/24/2026. Closing Date - 10/08/2026. Open Until Filled - No.Special Instructions to Applicants - Open to UI employees only. Position will close on 10/8/2026.Applicant Resources - Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.Required Documents - Resume/CV, Cover Letter/Letter of Application, List of References* How did you hear about this employment opportunity?

Academic CareersAssociation of Public and Land Grant Universities (APLU)ChronicleFacebookHigherEd/Academic ImpressionsHigher Ed JobsIdaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)Indeed.comInside Higher EdLinkedInNewspaperOther VenueProfessional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)University of Idaho WebsiteUniversity of Idaho Daily RegisterUniversity of Idaho EmployeeWord of MouthMilitaryjob.comDSPSjobs.comHigher Education Recruitment Consortium (HERC)* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)* Are you currently authorized to work in the United States of America? YesNo* Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States? YesNo