Executive Assistant IUPMC is hiring an Executive Assistant I at our UPMC Williamsport campus! In this role, you will provide high-level administrative support to the CFO and Vice President of Medical Affairs, performing a wide range of clerical and administrative functions.
Key responsibilities include preparing correspondence, greeting and assisting visitors, coordinating travel arrangements, organizing conference calls, and managing complex calendars and scheduling needs.This is a full-time, 40-hour per week position, Monday through Friday, with standard hours of 8:00 AM – 4:30 PM. Flexibility to 5PM. This role is fully onsite at UPMC Williamsport.Responsibilities:Answers phones and directs all incoming calls to appropriate party promptly and efficientlyMaintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documentsPrioritizes and manages multiple projects simultaneously, and follows through on issues in a timely mannerCompiles information for the timely preparation of reports and distributes to appropriate individuals within established timelinesInteracts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentialityProcesses incoming and outgoing mail. Maintains confidentiality of mail addressed to the presidentRecords and distributes minutes and other relevant information to appropriate participants in a timely mannerUses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needsArranges travel schedule and reservations for executive management as neededResponsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetingsHigh school diploma or equivalent8 years experience in an increasingly responsible administrative support role5 years experience with support at the executive levelDemonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and OutlookExcellent calendar management skills, including the coordination of complex executive meetingsExperience assisting management with the creation of PowerPoint presentationsExperience scheduling travel arrangements for managementLicensure, Certifications, and Clearances: Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran