Executive Assistant

Executive Assistant To Senior LeadershipAs the Executive Assistant to Senior Leadership, you will serve as a trusted partner and strategic support resource to several critical leaders in the organization. This high-impact role demands a proactive, organized, and highly professional individual capable of managing complex scheduling, strategic communications, and high-level project coordination. You will act as an informed liaison, gatekeeper, and representative, maintaining discretion while navigating a fast-paced, high-stakes environment.

The ideal candidate will have a "no task too small" mentality and thrive on creating leverage for leaders to operate at peak effectiveness.Key responsibilities include:Strategically manage a highly dynamic and complex calendar, prioritizing time allocation across internal and external commitments. Coordinate meetings, conference calls, and board engagements.Plan and oversee all logistics related to domestic and international travel including flights, hotels, itineraries, and ground transportation, ensuring alignment with preferences and business priorities.Lead logistics for onsite/offsite meetings, VIP visits, and delegation events.Track and triage all incoming communications on behalf of Senior Leadership. Draft, review, and respond to emails and messages, exercising sound judgment and prioritization.

Maintain to-do lists and follow-through items.Serve as a liaison between Senior Leadership and internal teams, board members, clients, investors, and external stakeholders. Build and maintain strong professional relationships on behalf of Senior Leadership.Lead and support high-priority administrative and strategic projects. Take ownership of assignments that require strong organization, independent research, and cross-functional collaboration.Submit expense reports, track budgets, and support special events.

Maintain accurate and organized filing systems for sensitive company documents.Required qualifications include:3-7 years of experience supporting senior-level executives, preferably in fast-paced, high-growth environments.Exceptional organizational and administrative skills with strong attention to detail and follow-through.Ability to anticipate needs, take initiative, and work independently without supervision.Superior verbal and written communication skills across platforms (in person, email, phone, and collaboration tools).High level of discretion, integrity, and professionalism in handling confidential information.Proficient in calendar management and logistics planning using tools like Google Calendar, Microsoft Office Suite (Word, Excel, PowerPoint), Slack, and other productivity platforms.Proven track record of juggling multiple priorities while meeting deadlines in a high-pressure environment.Excellent interpersonal skills with the ability to foster strong relationships across all levels of the organization and with external stakeholders.Strong proofreading and document editing capabilities with a focus on producing polished, professional work.Mach Industries offers a comprehensive compensation package designed to reward the time, skills, and expertise you bring to our team. This includes competitive salaries, performance-based incentives, equity participation, benefit packages, and professional development opportunities.