Executive Assistant - Human Resources $100K-$110K Base + Bonus | Boston, MA | 4 Days/Week

Executive Assistant - Human Resources

$100K-$110K Base + ~$10K Bonus + 14% Profit Sharing | Boston, MA | Hybrid, 4 Days/Week In Office

A leading investment management firm is seeking an Executive Assistant to join its Human Resources team in Boston. This person will support the Director of Human Resources along with several other senior leaders, serving as a trusted partner and key point of coordination for a fast-moving HR leadership team.

This is a strong opportunity for a proactive, highly organized administrative professional who enjoys calendar management, meeting coordination, project tracking, senior stakeholder interaction, and working in a confidential, high-touch environment.

Key Responsibilities

• Manage complex calendars, anticipate scheduling conflicts, protect focus time, and help re-prioritize meetings as needed
• Coordinate internal and external meetings, events, team meetings, Town Halls, and HR-related workstreams
• Arrange domestic and international travel, prepare detailed itineraries, and process expense reports
• Serve as an extension of HR leadership by anticipating needs, tracking follow-ups, and helping maintain momentum on key initiatives
• Build strong relationships across HR, senior leadership offices, external contacts, and the broader administrative community
• Track commitments, deadlines, talent calendar milestones, action items, and performance review coordination
• Assist with onboarding, presentation support, process improvement, and workflow enhancements using Microsoft Office, Copilot, AI, and other tools

Qualifications

• 5+ years of administrative experience, ideally within a financial services or professional services organization
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, OneNote, and PowerPoint
• Experience with or strong interest in Microsoft Copilot, AI, and emerging technologies
• Strong communication, professionalism, executive presence, and interpersonal skills
• High level of discretion and sound judgment when handling confidential and sensitive information
• Proactive, service-oriented, detail-oriented, and able to anticipate needs independently
• Strong organization, multitasking, prioritization, project management, and follow-through skills
• Flexible and adaptable, with the ability to manage deadlines and last-minute changes in a fast-paced environment