Executive Assistant

Executive AssistantWe are looking for an Executive Assistant to provide high-level support to leadership within the development and construction function. This long-term contract position is ideal for someone who excels at keeping complex schedules organized, preparing well-structured materials, and ensuring day-to-day administrative operations run smoothly.

The role requires strong judgment, attention to detail, and the ability to coordinate across meetings, travel, and financial documentation with accuracy and consistency.Responsibilities:Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining alignment with changing business needs.Organize meetings from start to finish, including coordinating attendees, securing meeting logistics, and preparing supporting materials in advance.Develop clear presentations and slide decks that effectively communicate information for leadership discussions and business updates.Arrange business travel plans, including itineraries, bookings, and schedule coordination to support efficient executive travel.Process invoices accurately and in a timely manner while maintaining organized records for administrative and financial tracking.Prepare and submit expense reports with careful attention to policy compliance, completeness, and deadlines.Support senior leaders with a broad range of administrative tasks that help streamline daily operations and improve responsiveness.Use tools such as Microsoft Excel, PowerPoint, Concur, and SharePoint to maintain documentation, reporting, and administrative workflows.