Executive Assistant

A Real Estate fund manager is looking to hire an Executive Assistant for its Global Head of Capital Development & Investor Relations.

This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners.

Key Responsibilities:

Executive Support & Calendar Management

 Manage complex calendar with multiple time zones, prioritizing meetings based on strategic

importance

 Coordinate domestic and international travel arrangements including flights, accommodations,

ground transportation, and detailed itineraries

 Prepare executive briefing materials, presentations, and meeting agendas

 Screen and prioritize incoming communications, responding independently when appropriate

 Handle expense reports, reimbursements, and budget tracking

Investor Relations & CRM Management

 Maintain investor database in Salesforce CRM with accuracy and completeness

Meeting & Event Coordination

 Organize and facilitate internal and external meetings including logistics, catering, and

technology setup

 Coordinate fundraising activities including investor roadshows and capital raising events

 Take meeting minutes and distribute action items with follow-up tracking

Required Qualifications:

Experience & Education

 3+ years of experience as an Executive Assistant supporting C-level executives or senior

leadership

 Bachelor degree preferred

 Experience in financial services, private equity, real estate investment, or investor relations

strongly preferred