Executive Assistant, Finance

Executive AssistantThe Executive Assistant provides professional support to the Chief Financial Officer, which includes project management as well as administrative support responsibilities. Will be expected to independently set-up and manage the appointed office and administration functions. A proactive and solution-oriented mindset, and a quest for continuous improvement is essential.

Maintain focus on timeliness and execution of tasks and deliverables every day.ResponsibilitiesProvide administrative services to the CFO and his team of direct reportsCoordinate with the CFO and leadership group about any special projects, assignments, and company eventsProvide administrative services for projects that are consistent with corporate goals and objectivesResponsible for management of day-to-day operations including schedules, correspondence, e-mail, phones, purchase requests, travel arrangements, presentations, etc.Schedule appointments, conference calls, and coordinate arrangements for meetingsSupport event planning as requestedPrepare various reportsOrder and maintain suppliesOrganize necessary office/desk moves for departmentPrepare and process routine forms, documents, correspondence, expense reports, requisitions, purchase orders, etc. following standard proceduresOrganize and maintain file system, prepare copies of correspondence and other written materials. In some cases, records may be of a highly confidential nature requiring discretionWork collaboratively to achieve goals and/or complete assigned tasksRequired Skills and ExperienceHigh school diploma or general education degree (GED)Must be highly organized, detail-oriented, and able to concurrently handle multiple priorities in a fast-paced work environmentHigh degree of personal and professional integrity and the ability to work with confidential informationAbility to be self-directed, take ownership, and see projects to completion in a timely mannerAbility to communicate effectively in oral and written form with senior management and employees throughout the organizationDemonstrate a high sense of responsibility and be able to work without close supervisionMust be able to accept and keep confidential information learned in the performance of the jobProficient in Microsoft Office, Excel, Word, PowerPoint, and Outlook.

Knowledge Zoom, MS Teams, SharePoint, Adobe PDF a plus; preparation of expense and reimbursement reports; and ability to quickly adapt to new technologiesKnowledge of proper formats for letters, proper grammar, spelling, and language usage; ability to produce neat, accurate correspondenceAbility to project manage highly desirableAbility to perform administrative duties involving a high degree of accuracy, confidentiality, discretion, and independent judgmentAbility to work collaboratively and be a team playerAbility to work with all levels of managementExcellent interpersonal skillsDemonstrate willingness to adjust thinking and behaviorAbility to communicate in a manner that is timely, respectful, and open to other ideasPreferred Skills and ExperienceMinimum of 10 years' experience in an administrative support role, preferably for a C-suite executive.Prior experience providing high-level support to Boards and CommitteesExperience with electronic board portal (i.e. Diligent)Notary certificate