Executive Assistant Coordinator

Executive Assistant CoordinatorPOSITION PURPOSE At BAC, our vision is to Reinvent Cooling to Sustain the World. To support this mission, we are seeking a highly organized and proactive Executive Assistant Coordinator to support the Executive Administrative Assistant. This role serves as a critical extension of the Executive Office, ensuring seamless day-to-day operations, strong internal coordination, and efficient execution of administrative priorities.

The ideal candidate is detail-oriented, highly responsive, and thrives in a fast-paced, high-expectation environment while maintaining strict confidentiality.PRINCIPAL ACCOUNTABILITIESExecutive & Administrative SupportProvide day-to-day administrative support to the Executive Assistant to the CEOAssist with calendar management, meeting coordination, and scheduling across time zonesCoordinate logistics for meetings including agendas, materials, catering, and follow-upsPrepare and format presentations, reports, and internal documents (PowerPoint, Word, Excel)Serve as a backup point of contact when the Full-Time Executive Assistant is unavailableMeetings & CommunicationsSupport execution of All Employee Meetings and other meetings as needed (logistics, materials, live support)Take meeting notes and track action items when requiredAssist with drafting and distributing internal communicationsTravel & ExpensesAssist with coordination and execution of domestic and international travel logisticsSupport visa and international travel documentation preparation, including gathering required materials, tracking deadlines, and coordinating with external visa providersAssist with expense report preparation and submissionOperations & CoordinationMaintain organized filing systems (digital and physical) for executive materialsSupport record retention and documentation processesCoordinate with internal stakeholders and external partners/vendorsEvent & Special Project SupportSupport internal and external event coordinationSupport ad hoc projects and high-priority initiatives as assignedKEY RELATIONSHIPSExecutive Administrative Assistant (direct support)Internal departments and external vendorsREQUIRED SKILLS & QUALIFICATIONS2–5+ years of administrative, coordinator, or executive support experienceStrong organizational skills with the ability to manage multiple priorities simultaneouslyExcellent written and verbal communication skillsHigh attention to detail and follow-throughProficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)Ability to handle sensitive information with discretion and professionalismProactive, adaptable, and solutions-oriented mindsetPreferred: Event coordination experience, Experience coordinating travel logistics, Experience supporting senior leadership or executive-level functionsBAC Hiring Compensation Range $63,500- $108,800 BAC offers a comprehensive benefits package to include medical, dental, vision, paid time off, 401k, employee stock ownership plan, and more. Please see additional details on the BAC website at BAC Employees are eligible to participate in an annual bonus incentive program.