Executive Assistant - COO & VP Manufacturing

Executive Assistant - COO & VP ManufacturingSupporting both our COO/Chief Operations Officer & VP of Manufacturing, located on-site at our manufacturing plant in Pleasant Prairie, Wisconsin, the Executive Assistant will provide high-level administrative and organizational support to both our COO and our VP of Manufacturing. It's a great time to join HARIBO as we continue to spread "Childlike Happiness" to consumers across the country. Are you HARIBO?The Executive Assistant for the COO & VP of Manufacturing plays an integral role to ensure an effective and smooth-running manufacturing organization, partnering closely with the Executive Assistant peers and engaging with our factory leadership team.The ideal Executive Assistant will have 5+ years of experience supporting senior level Executives (Director level or above) in a fast-paced environment – ideally within a manufacturing environment.

The proven ability to manage calendars and schedules effectively, prior experience booking both domestic and international travel for senior leaders, and demonstrate initiative and a pro-active mindset. Are you HARIBO?Responsibilities:Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlinesManage schedules and calendars, including all meetings and appointments with full access to calendars. Take pro-active approach, looking ahead to ensure the schedule is planned effectively for the ExecutiveEnsure Executive is prepared for and has the right materials for meetings on a daily schedulePlan and book international and domestic travel including air, lodging, and ground transportationAssist in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage arrangements, audio and visual equipment requirements, and so onManage and maintain travel and expense reports and corporate credit card profileAbility to work in a fast-paced and changing environment and ability to work well with all levels of the organizationProvide Executive Administrative support to our COO & VP of Manufacturing on-site at the HARIBO factory in Pleasant Prairie, WisconsinQualifications:High School Diploma5+ years of Executive Assistant or Administrative Assistant support for C-Suite and/or manufacturing senior level leaders (Directors and above in a Manufacturing environment)Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and OutlookPreferred Qualifications:Associate's Degree or Bachelor's DegreePrior experience supporting Executives (Directors or above) in a global organizationPrior experience with Concur or similar travel/expense management systemsPrior experience booking international travel arrangementsFluency in German and/or prior experience working for a German owned/European owned organization can be helpful but is not requiredSkills:Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced manufacturing environmentAbility to work independentlyDemonstrative initiative and pro-active mindsetStrong communication skills, both verbal and writtenStrong relationship building skills with both internal and external stakeholders at all levels within a manufacturing and corporate environmentAbility to handle highly sensitive information with confidentiality