Executive Assistant

Executive AssistantOur partner is a hospitality-driven ecosystem building and investing in purpose-led brands across beverage alcohol and hospitality-adjacent CPG. They operate at the intersection of commerce and purpose, where disciplined strategy meets meaningful experience. Their portfolio includes brand growth and sales agencies, hospitality concepts, marketing and events, and a nonprofit foundation dedicated to food access and education.Across every entity, they prioritize thoughtful growth, financial discipline, and leadership development, creating platforms where emerging brands scale with integrity and individuals build careers with purpose. They don't just launch businesses, they design ecosystems that empower founders, support operators in the field, and deliver experiences grounded in hospitality, inclusivity, and intentional design.The Executive Assistant supports the Founder & CEO directly across the parent entity and the operating portfolio. This is a high-trust, high-context seat: you manage the calendar, inbox, meeting flow, travel, and operational hygiene that lets the Founder lead across multiple entities without losing focus.The Executive Assistant works closely with the Director of Field Operations, the Operations Manager, and the Executive Growth Partners across all Divisions.

This is not a scheduling seat. You are an operating partner to the Founder.What You Will DoOwn the Founder's calendar across all entities, balancing strategic time, client engagements, payroll cycles, and cross-entity operating cadenceTriage inbound communications across multiple inboxes and channels, drafting and sending on behalf of the Founder when appropriatePrepare meeting agendas, take and distribute notes, and track follow-ups and action items across the leadership teamCoordinate travel across business and personal trips, including agency events, client visits, and industry conferencesManage expense reports, receipt tracking, and reimbursement coordination across entitiesMaintain document hygiene in Google Drive, Asana, and the contract repositoryCoordinate with Gusto on payroll cycles, new hire onboarding documentation, and contractor agreementsBe the trusted operational extension of the Founder across confidential matters: contracts, equity discussions, compensation adjustments, founder-to-founder conversationsSupport cross-entity initiatives requiring coordination across multiple operating teamsLeverage AI tools to draft communications, summarize meetings, and streamline workflows by crafting effective, context-aware prompts and automationsWho We Are Looking ForFive or more years of executive support experience, ideally supporting a founder or C-level executive across multiple business linesExceptional calendar and inbox management disciplineHigh emotional intelligence and strong sense of confidentialityComfortable with rapid context-switching across multiple entities and brand voicesStrong written communication; able to draft, edit, and send on behalf of the Founder when neededProficient with Google Workspace, Asana, Gusto, and other modern operations toolingHospitality-minded operator who treats every internal and external interaction as part of the brand promiseSelf-directed and proactive; you spot the next move before it is asked forComfortable with executive-level confidentiality across personal and business mattersDemonstrated aptitude for integrating generative AI and automation tools into administrative workflows to enhance productivity and output quality.Why Choose UsAt Pronghorn, we don't offer jobs — we offer impact. Every seat here is a chance to build, influence, and disrupt industries that weren't designed with everyone in mind. We are culture shapers, talent developers, and brand builders who believe in doing meaningful work that leaves a legacy.When you join Pronghorn, you're stepping into a community of leaders, creators, and doers committed to excellence and equity. Here, your voice matters.

Your ideas move. And your work shows up in real ways across companies, communities, and culture.We move fast. We lead boldly. And we invest in our people every step of the way.Salary$65,000 - $70,000 per yearWork AuthorizationDue to the nature of these positions, we are unable to provide sponsorship for U.S. work authorization now or in the future.Equal Opportunity Employer StatementPronghorn is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.