Executive Assistant

EXECUTIVE ASSISTANT | FAMILY OFFICE | CHICAGO GOLD COAST

$110,000+ Base Salary | Exceptional Benefits/Bonus | 100% In-Office

Are you an experienced Executive Assistant who takes pride in being organized, dependable, and one step ahead?

A distinguished HNW family office in Chicago's Gold Coast is seeking a polished, highly organized Executive Assistant to provide dedicated administrative support to a small, busy team. This is an excellent opportunity for an experienced administrative professional who enjoys working in a professional, close-knit environment where discretion, initiative, and attention to detail are valued.

THE OPPORTUNITY

This is a hands-on, traditional Executive Assistant role combining executive-level administrative support with occasional personal assistance. You'll manage schedules, coordinate logistics, maintain important information, and help ensure the office operates efficiently.

The ideal candidate is resourceful, professional, and comfortable working independently. Someone who enjoys taking ownership of their responsibilities, anticipating needs, and handling everything from complex scheduling to the smaller details that keep a busy office running smoothly.

WHAT YOU'LL DO

• Manage complex calendars, appointments, and scheduling across two primary Chicago Gold Coast locations

• Coordinate travel arrangements, itineraries, and logistics

• Monitor and organize incoming emails, identify priorities, and respond as appropriate

• Maintain databases, files, records, and important documents

• Prepare and update spreadsheets, reports, and other administrative materials

• Coordinate personal appointments and occasional personal assistance

• Support special projects and day-to-day office operations

• Anticipate needs, resolve scheduling conflicts, and keep things moving

• Handle confidential information with discretion, professionalism, and sound judgment

WHAT WE'RE LOOKING FOR

• 5+ years of professional administrative or Executive Assistant experience

• Experience supporting executives or working in professional services; financial services experience is a plus

• Highly proficient with Mac OS and Microsoft Office, particularly Outlook, Word, and Excel

• Strong organizational skills and exceptional attention to detail

• Excellent written and verbal communication skills

• Ability to work independently in a small, fast-paced office environment

• Professional demeanor, discretion, and a high level of integrity

LOCATION: Chicago, IL – Gold Coast

SCHEDULE: Fully in-office

COMPENSATION: $110,000+ base salary + top-tier benefits