Executive Assistant

We are seeking an experienced Administrative Assistant to provide executive-level administrative and office management support to the Divisional Senior Vice President. Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence and reports, maintaining confidential records, screening calls, handling inquiries, processing invoices, and supporting budget activities. The role requires strong organizational, communication, and problem-solving skills, independent judgment, discretion, and the ability to manage multiple priorities while ensuring smooth office operations and compliance with company policies, including HIPAA.

Requirements:

• High school diploma or GED.
• Minimum 3 years of administrative support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and office equipment.
• Strong written and verbal communication skills.
• Experience managing calendars, confidential documents, and executive-level administrative tasks.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.

Preferred Qualifications:

• Secretarial certification from an accredited institution.
• Experience supporting multiple leaders in a large organization.