Executive Assistant

Job Title: Executive Assistant

Location: Chicago, IL

Pay: $130,000 - 140,000

Benefits: This position is eligible for medical, dental, vision, 401(k), and parental leave

Qualifications

• Minimum 10 years of administrative or operations experience in a fast-paced, professional services environment
• Demonstrated ability to support senior-level executives/partners with professionalism, discretion, and a calm, upbeat demeanor under pressure
• Strong in-person interpersonal skills and the ability to build trust quickly with senior stakeholders
• Experience with email/calendar management, travel and expense tools (including Concur), and video conferencing platforms
• Bachelor's degree preferred

Primary Responsibilities

• Manage complex, often competing calendars across multiple Partners, exercising sound judgment in prioritization
• Coordinate domestic and international travel logistics, including itineraries and related documentation
• Process expense reports accurately and on a regular cadence
• Support meeting preparation -scheduling, materials, agendas, and follow-up coordination
• Provide project management support across practice groups, including tracking deliverables and timeline.
• Handle confidential and sensitive information with the utmost discretion, given the firm's work on crisis communications, M&A, and litigation matters
• Provide occasional personal/executive support as needed
• Maintain availability and responsiveness during occasional off-hours situations (e.g., travel disruptions, urgent client needs)

Why choose Addison Group?

• Pay: We negotiate high salaries using US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.