Executive Assistant

LHH Recruitment Solutions is seeking an exceptional onsite Executive Assistant to the President for a well-established and highly respected organization in Charlotte, NC. This is a unique opportunity for an experienced executive support professional who thrives in a highly visible role, enjoys taking ownership, and has a natural ability to anticipate needs before they arise.

This position extends well beyond traditional executive administrative support. The ideal candidate will serve as a trusted partner to the President and executive leadership team while overseeing various aspects of office operations, corporate administration, employee engagement, and client relations.

We are seeking someone who is proactive, polished, resourceful, and genuinely passionate about creating exceptional experiences for both internal employees and external partners. This is an opportunity to become an integral part of an organization that places tremendous value on its people, culture, and long-term relationships.

Key Responsibilities

Executive & Leadership Support

• Provide high-level administrative support to the President and additional executive leaders.
• Manage complex executive calendars, scheduling, meetings, and competing priorities.
• Coordinate executive travel, detailed itineraries, and expense reporting.
• Prepare presentations, executive correspondence, speeches, talking points, and meeting materials.
• Anticipate executive needs, proactively manage reminders, and ensure timely follow-through on important initiatives.
• Maintain confidential corporate records, documentation, and company calendars.
• Serve as a trusted liaison between executive leadership, employees, clients, and external business partners.

Office Management & Corporate Administration

• Oversee daily office operations and provide leadership to front-office personnel.
• Coordinate building maintenance, vendor relationships, and outside contractors.
• Manage corporate licensing renewals, documentation, filings, and administrative compliance.
• Support corporate governance activities and maintain organized business records.
• Assist with corporate credit card administration, monthly reconciliations, and documentation for external accounting partners.
• Negotiate with vendors, verify certificates of insurance, and coordinate service providers.

Employee Engagement & Event Coordination

• Lead the planning and execution of companywide celebrations, employee recognition initiatives, and appreciation events.
• Coordinate quarterly safety meetings, guest speakers, presentations, and recognition programs.
• Organize golf tournaments, holiday celebrations, anniversary milestones, family events, and other company gatherings.
• Manage event logistics, budgets, vendors, promotional materials, gifts, and agendas.
• Develop creative initiatives that reinforce the organization's employee-focused culture.
• Support client appreciation activities and executive gifting programs.

Client Relations & Strategic Support

• Serve as a professional and welcoming representative of the executive leadership team.
• Develop an understanding of key client relationships, executive preferences, and business priorities.
• Anticipate opportunities to enhance client engagement and strengthen business relationships.
• Monitor relevant industry developments, competitor activity, and local business news.
• Proactively research and recommend ideas for improving business operations and executive efficiency.
• Support companywide safety initiatives, committee activities, and recognition programs.

Qualifications & Experience

• Significant experience supporting a President, CEO, Partner, or other C-suite executive in a high-level Executive Assistant capacity.
• Demonstrated ability to manage complex executive schedules, confidential information, and competing priorities.
• Experience with office management, corporate administration, or operational oversight.
• Strong event planning and employee engagement experience.
• Exceptional organizational, communication, and relationship-building skills.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable learning and leveraging emerging technologies, including AI tools, to improve efficiency.
• Experience coordinating vendors, managing expenses, and maintaining corporate documentation.
• Strong business acumen, sound judgment, and exceptional attention to detail.
• Experience within construction, manufacturing, commercial real estate, engineering, or professional services is preferred, although candidates from other corporate environments with substantial executive support experience are encouraged to apply.

What We're Looking For

Beyond technical qualifications, this organization places significant emphasis on finding someone who will naturally become a trusted extension of its leadership team.

The ideal candidate is someone who:

• Thinks several steps ahead and takes initiative without needing direction.
• Has a strong sense of ownership and takes pride in being the go-to person behind the scenes.
• Demonstrates excellent judgment, discretion, and executive presence.
• Is a creative problem solver who enjoys finding ways to improve processes and experiences.
• Genuinely enjoys employee engagement, hospitality, and relationship management.
• Thrives in an onsite environment and enjoys being immersed in the day-to-day business.
• Is seeking a long-term career opportunity with an organization where they can make a meaningful impact.

Schedule & Compensation

• Location: Charlotte, NC – Fully Onsite
• Typical Schedule: Approximately 7:00 AM – 5:00 PM, with flexibility based on executive and business needs.
• Base Salary: $120,000–$130,000+, with flexibility up to approximately $140,000 for an exceptional candidate.
• Annual performance bonus opportunities.
• Additional spot and holiday bonus opportunities.
• Comprehensive benefits package.
• Established, employee-focused company culture.
• Opportunity to work closely with senior executive leadership and contribute meaningfully to the organization.

Apply Today!

If you are an accomplished Executive Assistant who enjoys being the person who keeps everything moving behind the scenes, thrives on anticipating needs, and values building meaningful relationships, we would love to connect.