Executive Assistant – CEO

• Manage and optimize the CEO's calendar, balancing competing priorities and ensuring effective use of time.
• Coordinate travel, including itineraries, accommodations, transportation, and meeting logistics.
• Prepare, edit, and organize presentations, correspondence, reports, and other executive materials.
• Serve as a primary point of contact for the CEO, screening inquiries and directing requests appropriately.
• Manage confidential information with the highest level of discretion and professionalism.
• Coordinate executive leadership meetings, senior leadership meetings, board-related activities, and strategic planning sessions.
• Prepare agendas, compile materials, document action items, and follow up on key deliverables.
• Assist with executive communications and ensure timely follow-through on commitments and priorities.
• Conduct research, gather information, and prepare briefing materials to support executive decision-making.
• Serve as the primary onsite contact for office operations and facilities-related needs.
• Coordinate office logistics for executive and senior leadership meetings held in the Dallas office.
• Manage relationships with office vendors, service providers, and building management.
• Support office supplies, equipment, meeting space readiness, and general workplace operations.
• Help coordinate internal events, leadership offsites, and employee gatherings.
• Partner with internal stakeholders to ensure a positive and professional office environment.
• Track action items and help drive accountability for executive and leadership team initiatives.
• Assist with special projects that support organizational priorities and business objectives.
• Identify opportunities to improve administrative processes, communication flow, and operational efficiency.
• Support additional executives or cross-functional teams as needed.

Requirements

• 7+ years of experience supporting C-level executives in an Executive Assistant, Executive Business Partner, or similar role.
• Executive presence and the ability to build trusted relationships with senior executives, board members, and external stakeholders.
• Demonstrated ability to manage complex calendars, travel arrangements, and executive priorities.
• Exceptional organizational, written, and verbal communication skills, with strong attention to detail and follow-through.
• Strong judgment and ability to handle sensitive and confidential information.
• Ability to anticipate needs, exercise sound judgment, solve problems proactively, and manage multiple priorities in a fast-paced, evolving environment with minimal direction.
• Strong technical ability in MS Office Suite
• A plus if you have: Healthcare, health insurance, or health tech experience.