Executive Assistant

Executive AssistantWe are looking for an Executive Assistant to join our Rexel USA team in Carrollton, TX! The Executive Assistant is responsible for providing day-to-day support to a Senior level leader and their direct reports as needed. Responsible for calendar management, correspondence, presentation preparation, travel arrangements, meeting planning/organization, expense reconciliation, policy enforcement, etc.What You'll Do:Perform administrative duties for Senior management.

Responsibilities may include screening calls, making/coordinating U.S. and international travel arrangements, preparing presentations, reports, and financial dataCompose and type routine correspondence and advanced level presentationsOrganizes and maintains file systemHeavy calendar management. Coordinate leadership's schedule and makes appointmentsCoordinate and arrange meetings, prepare agendas, reserve and prepare facilitiesManage all meeting space and internal video equipment needs for meetings/eventsOther duties as assignedJob Duties Disclaimer: The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.What You'll Need:7+ years of executive assistant experience3+ years supporting a C-level executive preferredPrevious supervisory experience and/or office management experience preferredHigh School or GED - Required4 Year / Bachelor's Degree - PreferredKnowledge, Skills & Abilities:High level of confidentiality, diplomacy, and integrityAbility to proactively anticipate needs and take appropriate and timely actionFlexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendorsStrong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlinesExcellent customer service skills and attitudeHighly detail orientedExcellent organizational, time management, quality execution, and follow-through skillsAbility to excel in a fast paced, multi-tasked, demanding business environmentAnalytical and able to solve problemsStrong verbal and written communication skillsAbility to interact with diverse cultures due to global nature businessProficiency in Microsoft Outlook, Word, Excel, Power Point, Teams, and VisioPhysical Demands:Sit: Must be able to remain in a stationary position - Constantly – at least 51%Walk: Must be able to move about inside/outside office or work location - Frequently – 21% to 50%Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly – at least 51%Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally – up to 20%Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally – up to 20%Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly – at least 51%Weight and Force Demands:Up to 10 pounds - Frequently – 21% to 50%Up to 25 pounds - Occasionally – up to 20%Up to 50 pounds - Occasionally – up to 20%Working Environment:Travels to offsite locations - Occasionally – up to 20%Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.Our Benefits Include:Medical, Dental, and Vision InsuranceLife InsuranceShort-Term and Long-Term Disability Insurance401K with Employer MatchPaid vacation and sick timePaid company holidays plus flexible personal days per yearTuition ReimbursementHealth & Wellness ProgramsFlexible Spending AccountsHSA AccountsCommuter Transit BenefitsAdditional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.Employee Discount ProgramsProfessional Training & Development ProgramsCareer Advancement Opportunities – We like to promote from withinOur goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce. Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.