Executive Assistant

Executive AssistantOur client, a prestigious global investment firm, is seeking an experienced Executive Assistant to support senior executives in a fast-paced, global environment. This role requires strong judgment, confidentiality, and the ability to anticipate needs while managing complex schedules, communications, and priorities. You will serve as a trusted partner who ensures executives are prepared, organized, and able to operate efficiently. This is a non-exempt role.

Key ResponsibilitiesManage complex, rapidly changing calendars across multiple time zones.Coordinate internal and external meetings, logistics, and materials.Prepare briefs, correspondence, presentations, and confidential documents.Arrange detailed domestic and international travel, including contingency planning.Process expenses accurately and in a timely manner.Serve as a liaison to internal and external stakeholders with professionalism and discretion.Partner closely with other administrative staff to ensure seamless coverage.Support special projects, leadership initiatives, and events.Identify opportunities to streamline workflows and enhance executive efficiency.Provide occasional early-morning, evening, or urgent support as needed.QualificationsPrior experience supporting C-suite leadership.Experience within large, global organizations; background in professional or financial services preferred.Strong judgment, confidentiality, and ability to anticipate needs.Excellent written and verbal communication skills.Highly organized, detail-oriented, and able to manage multiple priorities.Advanced proficiency in Microsoft Office, especially Outlook, PowerPoint, and Word.Proven ability to work independently in high-pressure, fast-moving environments.Strong collaboration skills and willingness to support team coverage.Flexibility to adjust hours based on executive schedules.Bachelor's degree preferred or equivalent experience.Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.