POSITION SUMMARY The Executive Assistant provides high-level administrative and organizational support to executive leadership at Federal Pacific. This position manages executive schedules, meetings, travel, communications, and other administrative priorities while serving as a key point of coordination between leadership and internal and external stakeholders.
The successful candidate will be highly organized, proactive, and detail-oriented, with the ability to anticipate needs, manage competing priorities, exercise sound judgment, and handle confidential information with discretion. This role requires flexibility and professionalism in a fast-paced, growing, multi-site manufacturing organization.
Provide comprehensive administrative support to executive leadership.
• Manage incoming requests and communications, helping prioritize matters requiring executive attention.
• Prepare, review, proofread, and format correspondence, presentations, reports, spreadsheets, and other business documents.
• Maintain organized executive records and files and handle confidential business and personnel information with discretion.
Prepare and distribute agendas, presentations, reports, and supporting meeting materials.
• Attend meetings when requested to document key decisions, commitments, and action items.
• Travel & Expense Coordination
• Coordinate executive business travel, including airfare, lodging, transportation, itineraries, and related meeting arrangements.
• Manage changes to travel plans and address logistical issues as needed.
• Serve as a professional point of contact for executive leadership with employees, customers, vendors, business partners, Board members, and visitors.
• Draft and proofread executive correspondence and communications as requested.
• Projects, Events & Special Assignments
• Assist executive leadership with special projects, research, presentations, and organizational initiatives.
• Assist with leadership meetings, company events, customer visits, and other organizational activities.
• Coordinate executive and company visitors, including schedules, meetings, facility arrangements, and related logistics.
• Identify opportunities to improve administrative processes and executive office efficiency.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail, proofreading, and document preparation abilities.
• Strong interpersonal skills with the ability to work effectively with executives, employees, customers, vendors, and other stakeholders.
• Associate's or Bachelor's degree in Business Administration, Office Administration, Communications, or a related field preferred.
• 5+ years of progressively responsible administrative or executive support experience preferred.
• Experience managing complex calendars, meetings, travel, and executive communications.
• Demonstrated experience handling confidential and sensitive business information.
• Experience working in a manufacturing, industrial, multi-site, or corporate environment preferred.
TRAVEL
Travel as required to meet business needs, including occasional travel between Federal Pacific and affiliated company locations.
The successful candidate will be highly organized, proactive, and detail-oriented, with the ability to anticipate needs, manage competing priorities, exercise sound judgment, and handle confidential information with discretion. This role requires flexibility and professionalism in a fast-paced, growing, multi-site manufacturing organization.
Provide comprehensive administrative support to executive leadership.
• Manage incoming requests and communications, helping prioritize matters requiring executive attention.
• Prepare, review, proofread, and format correspondence, presentations, reports, spreadsheets, and other business documents.
• Maintain organized executive records and files and handle confidential business and personnel information with discretion.
Prepare and distribute agendas, presentations, reports, and supporting meeting materials.
• Attend meetings when requested to document key decisions, commitments, and action items.
• Travel & Expense Coordination
• Coordinate executive business travel, including airfare, lodging, transportation, itineraries, and related meeting arrangements.
• Manage changes to travel plans and address logistical issues as needed.
• Serve as a professional point of contact for executive leadership with employees, customers, vendors, business partners, Board members, and visitors.
• Draft and proofread executive correspondence and communications as requested.
• Projects, Events & Special Assignments
• Assist executive leadership with special projects, research, presentations, and organizational initiatives.
• Assist with leadership meetings, company events, customer visits, and other organizational activities.
• Coordinate executive and company visitors, including schedules, meetings, facility arrangements, and related logistics.
• Identify opportunities to improve administrative processes and executive office efficiency.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail, proofreading, and document preparation abilities.
• Strong interpersonal skills with the ability to work effectively with executives, employees, customers, vendors, and other stakeholders.
• Associate's or Bachelor's degree in Business Administration, Office Administration, Communications, or a related field preferred.
• 5+ years of progressively responsible administrative or executive support experience preferred.
• Experience managing complex calendars, meetings, travel, and executive communications.
• Demonstrated experience handling confidential and sensitive business information.
• Experience working in a manufacturing, industrial, multi-site, or corporate environment preferred.
TRAVEL
Travel as required to meet business needs, including occasional travel between Federal Pacific and affiliated company locations.
Executive Assistant (Bristol) in bristol at Unknown Company
- Typical pay
- $44,860–$71,112
For context, most administrative assistants earn between $44,860–$71,112 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as full time and onsite.