This range is provided by The Hollister Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$100,000.00/yr - $120,000.00/yr
Direct message the job poster from The Hollister Group
Director of Recruiting | Partner to Administrative, HR, Accounting & Finance Professionals
Executive Assistant
We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.
Compensation : $100,000-$120,000
Key Responsibilities
- Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)
- Serve as a liaison between the executive team and internal/external stakeholders, handling communications with clarity, confidentiality, and diplomacy
- Prepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detail
- Coordinate board and leadership meetings, including scheduling, agenda development, and logistical planning
- Manage sensitive information with discretion and sound judgment
- Monitor and prioritize email communications; draft responses where appropriate
- Support special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independence
- Oversee and manage expense reporting, reimbursements, and budget tracking for executives
- Build and maintain strong working relationships across departments and with external partners
Qualifications & Experience
- Minimum of 5–7 years of experience supporting C-suite or senior executives in a fast-paced, high-performance environment
- Bachelor’s degree preferred; advanced degree or professional certification (e.g., CAP, PMP) a plus
- Exceptional organizational skills with the ability to manage competing priorities and tight deadlines
- Impeccable written and verbal communication skills
- Discretion and sound judgment in handling confidential and sensitive information
- Strong proficiency in Microsoft Office Suite, Google Workspace, and modern collaboration tools (e.g., Slack, Zoom, Asana)
- Demonstrated ability to work both independently and as part of a team
- High emotional intelligence, professionalism, and a service-oriented mindset
Our Commitment to Inclusion & Belonging:
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative
- Industries: Financial Services, Investment Management, and Investment Banking