Executive Assistant

Executive AssistantA well-established, family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food, exceptional customer service, and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base, it emphasizes freshness, consistency, teamwork, and operational excellence while fostering a collaborative and fast-paced work environment.Position SummaryThe Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules, coordinating communications, organizing meetings, preparing reports, and handling confidential information with professionalism and discretion.Executive SupportManage executive calendars, appointments, and scheduling.Coordinate meetings, travel, itineraries, and conferences.Prepare agendas, reports, presentations, and correspondence.Screen calls, emails, and communications.Record meeting minutes and track action items.Administrative SupportMaintain confidential files and records.Process expense reports and reimbursements.Coordinate contracts and document management.Manage office supplies and executive office operations.Project CoordinationAssist with strategic projects and initiatives.Track deadlines and follow-up on executive priorities.Coordinate communication across departments.Board and Committee SupportPrepare Board packets.Coordinate Board meetings.Record Board meeting minutes.Maintain governance records.CommunicationServe as liaison between executives and stakeholders.Draft organizational communications.Handle sensitive inquiries professionally.Office OperationsCoordinate special events and meetings.Support administrative procedures.Recommend process improvements.Required QualificationsAssociate's degree required; Bachelor's degree preferred.Five years of executive administrative support experience.Advanced Microsoft Office proficiency.Excellent written and verbal communication.Strong organizational skills and confidentiality.Preferred QualificationsExperience supporting nonprofit or executive leadership.Board governance experience.Project management experience.Knowledge, Skills & AbilitiesExceptional organization and multitasking.Professional judgment and discretion.Strong customer service and interpersonal skills.Ability to prioritize multiple deadlines.Physical RequirementsProlonged sitting and computer work.Occasional lifting up to 25 pounds.Occasional travel.