Executive Assistant

Executive Assistant

Location: Baltimore, MD (100% Onsite – 3400 N Charles St)

Department: Office of the Provost & Senior Vice President for Academic Affairs

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (40 hours/week)

Pay Range: $32 to $36 an hour

Position Type: Full-Time Contingent (6-Month Assignment / ~1,040 Hours)

Position Summary

We are seeking an experienced Executive Assistant to provide high-level, comprehensive administrative support to senior leadership within the Office of the Provost and Senior Vice President for Academic Affairs. Serving as a key administrative lead, you will manage complex daily operations, facilitate critical communications across university departments and external constituents, and ensure leadership is fully briefed and prepared for all engagements.

Key Responsibilities

Executive Briefing & Calendar Management

• Complex Scheduling: Manage executive calendars, resolving scheduling conflicts, prioritizing appointments, and coordinating speaking engagements, events, and high-level meetings.
• Meeting Preparation: Ensure leadership is fully prepared for appearances by gathering relevant background information, preparing materials, drafting agendas, confirming details, and drafting briefings.
• Meeting Support: Staff executive-level meetings as needed; record, draft, and distribute meeting minutes; track and follow up on critical action items.

Communications & Operations

• Primary Point of Contact: Serve as a key administrative liaison, interacting regularly with university officers, high-level staff, dignitaries, and special guests.
• Correspondence & Mail: Triage incoming communications and mail; plan, write, edit, and manage the distribution of official letters, memoranda, and executive communications.
• Special Projects & Events: Oversee logistics for special events and execute high-priority administrative projects and assignments from start to finish.

Financial & Administrative Oversight

• Budget Tracking: Process expenditures for payment, reconcile department accounts, and monitor expenses within established budgetary frameworks.
• Issue Resolution: Proactively identify and resolve day-to-day operational or administrative issues as they arise.

Qualifications & Requirements

• Education: Bachelor’s Degree required.
• Experience: Minimum 3–5 years of progressive administrative support experience, ideally supporting executive or senior-level leadership in higher education, non-profit, or complex organizational settings.
• Technical Skills: Proficiency in financial tracking/account reconciliation, calendar management tools, and Microsoft Office Suite.
• Soft Skills: Exceptional written and verbal communication skills, strong organizational ability, acute discretion, and professional composure when interacting with external dignitaries and senior leadership.

Work Environment & Additional Details

• Work Model: 100% Onsite (Baltimore, MD 21218).
• Parking: Paid parking options available on-site.
• Health Requirements: No mandatory flu vaccination or extra health screenings required for this position.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.