Executive Assistant

Office & Administrative CoordinatorWe're a fast-growing, privately held insurance company on a path to becoming a leading U.S. retail platform. We believe every client and customer relationship holds the potential to become something greater— and the same is true for our people.

As we grow, we're redefining how great talent connects with meaningful work, enabling our ambitious strategy while building a culture of high performance, creativity, and partnership. If you enjoy bringing order to the details, supporting others, and turning everyday needs into seamless experiences, you'll thrive here!We're looking for an Office & Administrative Coordinator who brings strong organizational skills, a proactive mindset, and a passion for creating a seamless and welcoming workplace experience. In this role, you'll support the day-to-day operations of the office, coordinating facilities, executive and meeting support, visitor experiences, purchasing, events, and vendor relationships while helping ensure the workplace runs efficiently and professionally.

You'll partner closely with employees, leadership, vendors, and business partners to anticipate needs, solve problems, keep priorities moving, and provide the dependable support that helps our teams do their best work.What You'll Do:Create a Seamless Workplace ExperienceCoordinate Facilities & Office OperationsDeliver Administrative & Executive SupportCreate Exceptional Meeting & Visitor ExperiencesSupport Employees & a Connected WorkplaceManage Purchasing, Inventory & Workplace ResourcesChampion Operational ExcellenceWhat You'll Bring:3 – 5 years of experience in office support, administrative coordination, facilities, workplace operations, or a related role preferred.Strong organization, prioritization, and follow-through.Excellent attention to detail and accuracy.Clear and professional written and verbal communication skills.A proactive, service-oriented approach to problem solving.Sound judgment and discretion with sensitive information.Ability to work independently and collaborate across teamsProficiency with Microsoft Outlook, Teams, Word, Excel, and similar workplace tools.Adaptability and willingness to learn new systems and processes.Core Competencies:Execution Excellence: Balances speed, accuracy, and attention to detail while managing multiple administrative, facilities, and workplace priorities.Workplace Experience: Creates a professional, welcoming, and well-organized environment that delivers an exceptional experience for employees, leaders, visitors, and business partners.Organization & Prioritization: Anticipates needs, manages competing priorities, and keeps schedules, resources, records, and operational details organized and on track.Communication: Communicates clearly, timely, and professionally with employees, leaders, vendors, visitors, and business partners.Proactive Problem Solving: Identifies potential issues before they become disruptions and takes initiative to coordinate practical, timely solutions.Judgment & Discretion: Handles sensitive information, executive needs, workplace concerns, and unexpected situations with sound judgment, professionalism, and confidentiality.Service Mindset: Approaches every interaction with responsiveness, resourcefulness, and a genuine commitment to helping others succeed.Collaboration: Builds strong partnerships across teams and with external vendors to coordinate solutions and keep workplace operations running smoothly.Adaptability: Thrives in a dynamic environment by shifting priorities, responding calmly to unexpected needs, and remaining effective under pressure.Continuous Improvement: Identifies opportunities to simplify processes, strengthen workplace operations, and continuously improve the employee and visitor experience.What We Offer:A collaborative, inclusive environment that values authenticity, accountability, and partnership.The opportunity to join the company at an exciting stage of growth, where colleagues are empowered to build what's nextA competitive compensation package and benefits package including comprehensive medical, dental, and vision coverage; an HSA and 401(k) company match; paid time off; and employer-paid life and disability insuranceHybrid work arrangement in Austin, TXAt Prosperity, we are committed to equal employment opportunity and encourage people from all backgrounds to apply. We make hiring decisions based on merit and do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, disability, or any other protected status.We strive for a meaningful interview experience for all candidates. If you need an adjustment or accommodation due to a disability or medical condition during the hiring process, please let your recruiter know.